SECTION 450:55-3-8. Staff communication and planning

(a)   The PACT team shall have daily organizational staff meetings at regularly scheduled times as prescribed by the team leader. Daily organizational staff meetings shall be conducted in accordance with the following procedures:

(1)   A review of the daily log, to update staff on the treatment contacts which occurred the day before and to provide a systematic means for the team to assess the day-to-day progress and status of all consumers;

(2)   A review by the shift manager of all the work to be done that day as recorded on the daily staff assignment schedule. During the meeting, the shift manager shall assign and supervise staff to carry out the treatment and service activities scheduled to occur that day, and the shift manager shall be responsible for assuring that all tasks are completed; and

(3)   Revise treatment plans as needed, plan for emergency and crisis situations, and add service contacts to the daily staff assignment schedule per the revised treatment plans.

(b)   The PACT team shall maintain a written daily log, using a computer, notebook or cardex. The daily log shall document:

(1)   A roster of the consumers served in the program; and,

(2)   For each consumer, brief documentation of their status and any treatment or service contacts which have occurred since the last daily organizational staff meeting.

(c)   The PACT team, under the direction of the team leader, shall maintain a weekly schedule for each consumer. The weekly consumer schedule is a written schedule of all treatment and service contacts which staff must carry out to fulfill the goals and objectives in the consumer's treatment plan. The team shall maintain a central file of all weekly consumer schedules.

(d)   The PACT team, under the direction of the team leader, shall develop a daily staff assignment schedule from the central file of all weekly consumer schedules. The daily staff assignment schedule is a written timetable for all consumer treatment and service contacts, to be divided and shared by the staff working on that day.

(e)   Compliance with 450:55-3-8 shall be determined by on-site observation and a review of the following: clinical records, PICIS information and the PACT policy and procedures.

[Source: Added at 20 Ok Reg 683, eff 2-27-03 (emergency); Added at 21 Ok Reg 1093, eff 7-1-04; Amended at 24 Ok Reg 1422, eff 7-1-07; Amended at 31 Ok Reg 2068, eff 10-1-14]