SECTION 485:1-1-4. Business meetings

(a)   Special meetings. Special meetings may be called by the President or Secretary with five (5) days notice to each member of the Board. [59 O.S. Section 567.4(F)]

(b)   Emergency meetings. Emergency meetings may be called by the President without required notice for situations of imminent peril to the public health, safety, welfare or other compelling extraordinary circumstances.

(c)   Agenda. A copy of the agenda shall be sent to each member at least five (5) days prior to the meeting. Any member wishing to have a special topic placed on the agenda shall notify the President at least fifteen (15) days prior to the meeting. Items of an emergency nature shall be considered at any meeting without prior notice.

(d)   Record of meeting. The Secretary shall cause to be kept a record of all meetings which shall include a recording of votes by each member in attendance and such records shall be retained as a permanent record of the transaction of the Board.

(e)   Parliamentary authority. The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the meetings in all instances to which they are applicable. The President shall have a vote on all matters coming before the Board.

(f)   Notice of meetings. Notice of all meetings shall be in writing and delivered to Board members ten (10) days prior to meeting.

[Source: Amended at 8 Ok Reg 3575, eff 9-20-91 (emergency); Amended at 9 Ok Reg 2099, eff 6-11-92; Amended at 27 Ok Reg 1024, eff 7-1-10]