SECTION 490:1-5-2. Receipt of referrals, reports and notifications

(a)   Any person or any person on behalf of a recognized legal entity may file a written referral or report with the Board by submitting the same via U.S. Mail, via electronic mail, via the Board's web-based electronic report form or by delivering the same in person to the Board's office.

(b)   Anonymous referrals or reports shall not be accepted.

(c)   A report shall be generated by the Board or Board staff when information obtained from the media, law enforcement, any regulatory agency, or any other source indicates a violation may have occurred.

(d)   The Board shall reduce to writing a verbal report received by phone or in person.

(e)   If the individual making the report is a facility resident, the resident's personal or legal representative, or a current employee of the facility, the Board shall keep the individual's identity confidential.

(f)   'Paper' referrals or reports received by Board staff shall be receipted with a 'date stamp' as to the date the same were received in the Board's office, or, as applicable, by the electronic 'date stamp' created when the electronic version of the referral or report was either created/sent or electronically received by Board staff.

(g)   When the Board receives notification of survey results by the Oklahoma State Department of Health (OSDH) that involve substandard quality of care; OR otherwise obtains information about events or incidents that may implicate an administrator as possibly having violated any of the Board's rules, such as through any form of news media, this information shall be reviewed by a person appointed by the Board,and shall determine whether the information should be referred to the Probable Cause Committee.

[Source: Added at 23 Ok Reg 1463, eff 7-1-06; Amended at 24 Ok Reg 1599, eff 7-1-07; Amended at 26 Ok Reg 2700, eff 7-25-09; Amended at 29 Ok Reg 1326, eff 7-1-12; Amended at 34 Ok Reg 1850, eff 9-11-17]