SECTION 515:1-9-1. Public correspondence with members of the Board

  Anyone may write to the members of the Board concerning a specific Offender or concerning the business of the Pardon and Parole Board in general. All correspondence to the members of the Pardon and Parole must comply with the following:

(1)   Return address. All mail must show a valid return address on the outside of the envelope.

(2)   Concerning. The outside of the envelope must clearly show a brief description of the issue involved if the correspondence is of a general nature or the Name and DOC number of the Offender the correspondence concerns.

(3)   Docket and Month. The outside of the envelope must also clearly identify the Docket and Month on which the Offender is scheduled to be considered by the Board or the Month the author wishes the issue of a general nature to be addressed by the Board.

(4)   Large packages. The mailing of large packages to the members of the Board is not recommended. Envelopes should be no larger than 10" X 13". Standard letter size envelopes are preferred.

(5)   Registered Mail. Registered Mail should not be used when corresponding with Board members.

[Source: Added at 20 Ok Reg 612, eff 1-31-03 (emergency); Added at 20 Ok Reg 1744, eff 6-12-03]