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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 565. Oklahoma Board of Private Vocational Schools |
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Chapter 10. Licensure and Regulation of Private Vocational Schools and Representatives |
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Subchapter 3. Requirements for Licensure as Private Vocational School |
SECTION 565:10-3-1. Requirements for licensure as private vocational school
Latest version.
- To apply for license in Oklahoma, an Applicant or school shall be in compliance and maintain compliance with Federal, State, or local laws, rules, and ordinances. When a standard(s) differ between the OBPVS and an accrediting agency, the Applicant or school subjects itself to the most stringent of the alternate standards and agrees to maintain compliance with the most stringent standard. A high degree of reliance is placed upon information, data, and statements provided to the OBPVS by an Applicant or a school. The integrity and honesty of an Applicant or a school are fundamental and critical to the process. Application shall be made either on forms provided by the OBPVS or using substantially similar forms processed by the Applicant, and a complete Application shall include, but not be limited to, submission of the following documents:(1) A copy of the current school catalog and any related addenda, to be submitted in a printed format to the OBPVS for review. The catalog may be made available to prospective or existing students in a hard-copy or an electronic format, but shall also provide a clear option to have a printed version provided in a timely manner at no charge. The catalog and addenda, with numbered pages, shall contain the following information at a minimum.(A) Name and address of the school.(B) Effective date of the catalog.(C) Names and titles of owners with ten percent (10%) or more ownership, or if a non-profit, the names of all board members, and the names and titles of all officials of the school.(D) A calendar for the school showing vacation periods, holidays, and beginning and ending dates for each school year, semester, quarter, term, and/or session observed by the school. Holidays may be disclosed generically using recognized Federal or State Holiday definitions, or may be date-specific.(E) School policies and regulations covering leave, absences, missed classes and assignments, makeup work, tardiness, and the causes for school to terminate enrollment of student for such reasons. The school's definition of what constitutes a tardy event shall be included.(F) Enrollment prerequisites to the school including, but not limited to, any school requirement of a minimum age or the prior completion of secondary education or its equivalency.(G) Course prerequisites for each course offered, and policy of school relative to granting of credit for previous education, training, and/or work experience.(H) Detailed listing of tuition, fees, books, supplies, tools and instructional aids to be used and purchased by students for each course and the cost for each item.(I) Policy and regulations at the school relative to the refund of the unused portion of tuition, fees, and supplies. The Policy shall either comply with 565:10-11-3 or contain one or more provisions that are more beneficial to students. Unless the school provides a good faith rationale for another treatment, the policy shall state its applicability to both school-determined and student-caused enrollment terminations.(J) A topical outline of each course for which approval is requested showing subjects, units, skills, or jobs to be learned in the course, and the total number of contact, quarter, or semester hours to be spent by the student in each phase of the training program. Correspondence or distance learning courses shall show this information by using the number of lessons and estimated time of completion. A school that is accredited by a national or regional accrediting body recognized by the U. S. Department of Education may use quarter or semester hours to measure correspondence or distance learning courses.(K) School policy and regulations relative to standards of academic progress, this policy will define the grading system, the minimum grades considered satisfactory, conditions for enrollment interruption based on unsatisfactory grades or progress, and a description of the probationary period, if any, allowed, and conditions, if any, for readmission for students dismissed for unsatisfactory progress.(L) School policy and regulations relating to student conduct and conditions for dismissal for unsatisfactory conduct, and the conditions, if any, for readmission.(M) School policy and regulations for the filing of a grievance by a student.(N) Within the catalog's accreditation or grievance section(s), the name, address, and telephone number for the student to contact the OBPVS to submit a complaint for a matter not resolved through the school's internal grievance process.(O) Any changes made to the catalog shall be approved in advance by the OBPVS and a copy of the published, final version of the replacement catalog shall be submitted certified as to certified as true and correct in content and policy by an administrative official of the school.(P) A catalog addendum or addenda may be used. If an addendum or addenda are used, there shall be a statement in the catalog that the catalog is not complete without the addendum.(Q) Each addendum shall show its effective date and the effective date of the catalog to which it is related.(2) Financial Statements which meets the requirements as stated in 565:10-27.(3) A surety bond or certificate of deposit, which shall meet the requirements in 565:10-9. A branch school location(s) shall have its tuition included in the formula to calculate the bond amount and shall be covered under the main school bond.(4) Instructor qualification details to include, at a minimum, an Instructor Qualification Form, with appropriate supporting documentation, a form to attest to felony convictions or association with an entity with a prior adverse school history(ies), and class assignment information shall be submitted for each proposed instructor to demonstrate compliance with 565:10-11-1.(5) A copy of each enrollment agreement(s) in compliance with 565:10-11-4.(6) A copy of a current fire inspection, no more than three months old, showing that the school meets all requirements pertaining to local fire and safety codes. The requirement for a fire marshal inspection may not be satisfied by a commercial vendor or fire extinguisher inspection.(7) A copy of each master certificate, diploma, or degree given by the school that, at a minimum, creates field to identify the program, the date of completion and the full address of the school.(8) Plans, blueprints, or line drawings which describe in detail the facility(ies) in which the school will operate.(9) A listing of key instructional equipment with a purchase price or replacement value of Five Hundred Dollars ($500.00) or more, per item.(10) Student enrollment and financial projections for the immediate three (03) months then the full twelve (12) months following potential licensing.(11) Payment of the appropriate application fee(s) in accordance with 70 O.S. §21-106(12) Schools located outside Oklahoma, shall be licensed or approved in each state where the courses to be offered to Oklahomans will be provided. Each school shall provide a copy of its non-Oklahoma license(s) or approval(s), if any.(13) An organizational chart extending from the school's essential functions or departments upward to the ultimate owner or highest level of management for a non-profit and identifying all significant levels of ownership or management.(14) A completed form shall be submitted by each owner with ten percent (10%) or more ownership or each board member of a non-profit to attest to felony convictions or association with an entity with a prior adverse school history(ies). For a non-profit with more than twenty (20) board members, the form shall be required to be submitted only by the board officers and each member of a board audit or compliance committee.(15) A copy(ies) of the organizational or formational documents for the Applicant, including but not limited to, Articles of Incorporation, Bylaws, Articles of Organization or Management that are typically filed with a Secretary of State or similar agency. The copy(ies) need not be Certified Copies unless specifically requested by the OBPVS.(16) Each Applicant proposing to operate a school to be physically located or headquartered in Oklahoma, whether proposing to provide live or distance education courses, shall successfully pass a pre-licensing, on-site inspection to be conducted by one or more OBPVS Staff members.