SECTION 595:11-5-11. Records to be maintained by certified schools and third-party examiners

(a)   Certified schools. A certified school shall be responsible for maintaining all records pertaining to:

(1)   the certification of the school,

(2)   third-party examiners currently employed by the school,

(3)   the certification of each third-party examiner,

(4)   Currently certified third-party examiners, and previously certified third-party examiners, employed by the school for the immediately preceding three (3) years,

(5)   examination score sheets for each examination administered,

(6)   

class rosters for classes conducted or certificate of completion for online training and completion letter for SDE instructor for five (5) hours behind-the-wheel training,

(7)   commercial learner permits and base license,

(8)   commercial driver license application in which an examination was administered by a third-party examiner employed by the school,

(9)   all correspondence between the school and the Department, and

(10)   receipts of all money collected when applicants are charged for an administered test.

(b)   Third-party examiner. A third-party examiner shall be responsible for assisting the school in the maintenance of records described in (a).

(c)   Length of time records are to be kept. All records shall be kept for a period of three (3) years and shall be open for audit and inspection by the Department, the State Board of Education, the Oklahoma Board of Career and Technology Education, and the Federal Motor Carrier Safety Administration. An employee of any of the aforementioned entities shall not be required to give prior notice before appearing to examine the records of a certified school or a Third-Party Examiner.

[Source: Added at 26 Ok Reg 2749, eff 7-25-09; Amended at 27 Ok Reg 2704, eff 8-26-10; Amended at 32 Ok Reg 2228, eff 9-11-15; Amended at 34 Ok Reg 1943, eff 9-11-17; Amended at 37 Ok Reg 282, eff 10-31-19 (emergency); Amended at 37 Ok Reg 2069, eff 9-11-20]