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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 610. State Regents for Higher Education |
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Chapter 1. Administrative Operations |
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Subchapter 11. Purchasing |
SECTION 610:1-11-3. Definitions
Latest version.
- The following words and terms, when used in the Chapter, shall have the following meaning, unless the context clearly indicates otherwise:"Acquisition" means all type of purchases and rental necessary to perform the duties assigned to the Oklahoma State Regents for Higher Education, whether bought or leased by contract or otherwise, and includes every means by which the Oklahoma State Regents for Higher Education obtains any materials, supplies, service or equipment."Award" means when the Authority, Chief Executive Officer, department, Purchasing Director, or other person authorized to make the acquisition, agree on a suitable vendor for a competitive bid and the Purchasing Director, or designee, notifies the successful vendor."Bidders list" means a list of individuals or business entities that desire notification of solicitations for specified commodity codes."Chancellor" means theChief Executive Officerat the Oklahoma State Regents for Higher Education."Commodity Code" means a group of like products or services."Competitive Bidding" means a process of acquisition wherein bidders submit bids to the Purchasing Director pursuant to terms, conditions and other requirements of a solicitation."Days" means calendar days unless otherwise specified."Department" means a department within the Oklahoma State Regents for Higher Education"EEOC" means Equal Employment Opportunity Commission."Emergency acquisition" means an acquisition made by the Purchasing Director without seeking competitive bids to relieve an unforeseen condition believed to endanger human life or safety or pose imminent danger to significant property."Equipment" means all personal property acquired for the Oklahoma State Regents for Higher Education's use which is in the nature of a tool, device, or machine and shall be deemed to include all personal property used or consumed by The Oklahoma State Regents for Higher Education and is not included within the category of materials and supplies."Fiscal Year" means the period of time from July 1 of a calendar year through June 30 of the succeeding calendar year."Goods" means products, material, supplies and includes all property except real property acquired by the Oklahoma State Regents for Higher Education for its use or consumption, except equipment."Invitation to Bid" or "ITB" means a document issued which describes the goods or services for which offers are being solicited."Professional Services" means services which are predominantly advisory or intellectual in character, or involve support rather than supplying equipment, supplies or other merchandise. Professional services include those services requiring special, usually advanced education or skill."Purchasing" means the Purchasing Department of the Oklahoma State Regents for Higher Education."Purchasing Director" means the Purchasing Director of the Oklahoma State Regents for Higher Education."Request for proposal" means a type of solicitation the Purchasing Director sends to suppliers requesting submission of proposal for acquisitions."Request for quotation" means a simplified written or oral solicitation the Purchasing Director sends to suppliers requesting submission of a quote."Services" means labor rendered by a person to another as distinguished from providing tangible goods. It shall include any type of personal or professional service, employment or undertaking except the employment of regular officers and employees by a state agency or such extra seasonal help as is authorized by law and is regularly use."Solicitation" means a request or invitation by the Purchasing Director for a supplier to submit a priced offer to sell acquisitions to the state. A solicitation may be an invitation to bid, request for proposal or request for quotation."State Regents" means the Oklahoma State Regents for Higher Education."Vendor registration" means a process a supplier uses to register with the Purchasing Division to receive solicitations for specified commodities for a specified period of time.