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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 610. State Regents for Higher Education |
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Chapter 1. Administrative Operations |
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Subchapter 7. Rules of Operation |
SECTION 610:1-7-11. Agenda preparation
Latest version.
- (1) Institutional items of a routine or reporting nature to be included on the agenda of a meeting of the State Regents must be received in the Chancellor's office at least 12 calendar days prior to the meeting. Items of a policy nature requiring staff research and study should be received in the office at least 21 calendar days prior to the meeting.(2) Communications and recommendations from colleges and universities, including appropriate approval from the institutional governing board when necessary, must be sent in writing by the president of the institution to the Chancellor for State Regents' consideration. All official mail sent by an institution to the State Regents' office should be transmitted over the signature of the president and addressed to the Chancellor. Official mail from the State Regents' office will be transmitted over the Chancellor's signature to the president of the institution.(3) Presidents are invited to assist the Chancellor in presenting institutional business to the State Regents as they desire. Presidents desiring to meet with the Regents in connection with institutional business should schedule time for their appearance with the Chancellor at least five days in advance of the meeting. While it is not necessary that presidents meet with the State Regents on matters not requiring their presence, presidents, governing board members, faculty, students, or other citizens are always welcome to visit and observe at State Regents' meetings.(b) Submission of items by other constituencies. Items submitted by students, federal and state governmental entities or representatives, and citizens generally must be submitted in writing 12 days prior to the meeting and must relate to the responsibilities of the coordinating board.(c) Submission of items by the State Regents. The agenda is prepared by the Chancellor at the direction of the Chairman. Regents wishing to place an item on the agenda must submit that item to the Chairman or the Chancellor.