SECTION 612:10-1-8. Vendor contracts

(a)   Nonmedical vendor contracts. A post-secondary school (private or public) must have a prior written purchasing agreement with DRS before services can be authorized to that vendor, unless the school is participating in a direct payment program. Other nonmedical services to be purchased from a vendor will not require a prior written purchasing agreement unless stated otherwise in the DRS manual section(s) for that service, or in accordance with 612:10-1-7. Services requiring a prior written agreement cannot be authorized until a prior written agreement has been completed. Prior to the initiation of the Individualized Plan for Employment (IPE), the counselor must determine if:

(1)   a vendor agreement is needed;

(2)   there is an established rate or fee schedule; and

(3)   client's participation in cost of services is required.

(b)   Training facility agreements. Training services are purchased from a specific vendor when an active agreement has been approved by the Department of Central Services and placed on file in the Office of Management and Enterprise Services.

(c)   Out-of-state vendor agreements. By state law, an agreement cannot be issued for more than 12 months. If an agreement should lapse, vendor's claims for clients' training will be denied by the Department under state law. The client will be provided an opportunity to attend the training facility of choice provided the facility has an active agreement with the Department.

(d)   Medical vendor agreements. Medical services or supplies may be purchased only from medical vendors having active purchasing agreements with the Department.

[Source: Added at 10 Ok Reg 4633, eff 9-1-93 (emergency); Added at 11 Ok Reg 2449, eff 7-1-94; Amended at 14 Ok Reg 809, eff 1-24-97 (emergency); Amended at 14 Ok Reg 2332, eff 7-1-97; Amended at 16 Ok Reg 1711, eff 4-13-99 (emergency); Amended at 16 Ok Reg 2590, eff 7-1-99; Amended at 18 Ok Reg 2228, eff 7-1-01; Amended at 30 Ok Reg 863, eff 7-1-13; Amended at 31 Ok Reg 2388, eff 9-12-14]