SECTION 612:10-7-56. Employment

(a)   Use of Employment status. A case is placed in this status when the client begins employment. The client must be followed in employment for a minimum of 90 days prior to being closed to ensure the adequacy of the employment in relation to the needs and limitations of the client.

(b)   Supported employment. Cases are placed into employment status after the requirements have been met for completion of the "Stabilization" Milestone, and the client is ready to begin the final milestone, "Successful Rehabilitation". During this milestone, the provider must continue ongoing supports for a minimum of 90 days before the case can be closed.

(c)   Employment and Retention. Cases are placed into employment status when the individual has completed the fifth day of work ("Job Placement" Milestone), or after completion of "Four Weeks Job Support" Milestone if short term job coach training or support is needed. The client must be followed in employment for a minimum of 90 days prior to being closed.

(d)   Case recording requirements. After the client has entered employment, it is the client's responsibility to provide the counselor with employment and salary information. When an individual is placed in employed status, case recording will document:

(1)   Beginning date of employment;

(2)   Name and address of the employer;

(3)   Client's wages or salary;

(4)   Suitability of the employment; and

(5)   How the job was obtained. If the information is obtained from a source other than the client, the source of the information will be identified.

(e)   Documentation at placement. A copy of the pay stub identifying the individual's start date, hours worked per week, and competitive hourly wage. If the pay stub is not available, then the following is acceptable:

(1)   An individual's written report of employment information and required wage information when it is documented on an authorized DRS form (DRS-C-065) with their dated signature; or

(2)   A detailed case note identifying the individual's employment information including the start date, hours per week, and competitive hourly wage that is based on the counselor's conversation with the actual employer. Prior to calling an employer, the individual shall be informed that information provided and gathered is limited to what is necessary to document and verify employment. This provides the individual the opportunity to discuss preferences and options for obtaining required documentation. A signed Release of Information should be in the case file.

(3)   If verification as stated above is not forthcoming and all efforts to obtain acceptable verification are documented, then the following is acceptable: a detailed case note identifying the individual's employment information including the start date, hours per week, and competitive hourly wage that include the date employment verification was received with justification for the individual not providing formal documentation.

(f)   Contact. When a client is placed in employed status, contact is maintained and documented until it is determined the employment is satisfactory and the case can be closed. This determination that the employment outcome is satisfactory will be made with the full participation of the client.

[Source: Added at 10 Ok Reg 4633, eff 9-1-93 (emergency); Added at 11 Ok Reg 2449, eff 7-1-94; Amended at 14 Ok Reg 1432, eff 7-1-97; Amended at 14 Ok Reg 3738, eff 9-10-97 (emergency); Amended at 15 Ok Reg 2904, eff 7-1-98; Amended at 20 Ok Reg 1771, eff 7-1-03; Amended at 22 Ok Reg 2186, eff 7-1-05; Amended at 24 Ok Reg 1669, eff 10-1-07; Amended at 28 Ok Reg 1832, eff 7-1-11; Amended at 34 Ok Reg 1994, eff 9-11-17; Amended at 36 Ok Reg 1187, eff 8-11-19]