SECTION 650:1-1-4. Governance

(a)   Board. OCAST is governed by the Oklahoma Science and Technology Research and Development Board whose membership, terms of appointment, powers and general mode of operation are specified in the law and provided in the bylaws of OCAST [74 O.S. 2001, Section 5060.6 and 5060.7]. The Board and OCAST are directed to support the Oklahoma Institute of Technology (74 O.S. 2001, Section 5060.2). The Board shall:

(1)   employ an Executive Director of the Board who shall be the chief executive officer of OCAST and OIT and shall direct and supervise the administrative affairs and general management of both. The Executive Director shall be selected by the Board and serve at the pleasure of the Board. The procedures for selecting the executive director and the duties of executive director are as specified in law [74 O.S. 2001, Section 5060.7].

(2)   implement policies, procedures and activities as provided by the law and other pertinent laws as now or hereafter amended.

(3)   appoint such advisory committees as may be required or necessary to make recommendations for the adoption, amendment or repeal of policies and procedures. The Board may, on its own motion or by agreement of the parties, waive or suspend for good cause shown, the application of any rule which it is legally authorized to waive or suspend.

(b)   Meetings. All regular and special meetings of the Board shall be held at the principal business offices of OCAST, or at such other locations within the State of Oklahoma, as may be determined by the Board from time to time. Meetings of the Board and of committees created or overseen by the Board are subject to the Open Meetings Act and the Open Records Act and shall be conducted according to Robert's Rules of Order. Executive Sessions may be held to discuss personnel matters and confidential proprietary information submitted to or compiled by OCAST or the OIT as determined by the Board or its committees. [74 O.S. 2001, Section 5060.7] The Board of Directors shall meet at least once each calendar quarter and at other times upon call by the Board Chair, or the Executive Director or upon written request by a majority of the members of the Board. [74 O.S. 2001, Section 5060.6]

(1)   Quorum and voting. A majority of the voting members of the Board shall constitute a quorum. All actions will be taken by a majority vote of the quorum present. Tie votes shall be considered non-majority. Members of the Board shall not vote by proxy; however, a member of the Board may send a predetermined designee as a representative to board meetings who may vote; provided, the designee may vote at no more than thirty percent (30%) of meetings during a fiscal year . [74 O.S. 2001, Section 5060.6]

(2)   Agenda items. Items requested to be included on the agenda should be submitted to the Chair of the Board at the business office of OCAST, no later than ten (10) days prior to a regularly scheduled meeting, three (3) days prior to any special meeting, or twenty four (24) hours prior to any emergency meeting of the Board

(3)   Cancellations. The Chair may cancel any regularly scheduled, special or emergency meeting upon a 650:1-3-3. determination, based on reliable information, that a quorum will not be present. The Secretary of State and the members of the Board shall be notified of the cancellation at least twenty-four (24) hours before the time of the cancelled meeting.

[Source: Amended at 19 Ok Reg 3074, eff 9-9-02 through 7-14-03 (emergency); Amended at 20 Ok Reg 2727, eff 8-11-03]

Note

EDITOR’S NOTE: This emergency action expired before being superseded by a permanent action. Upon expiration of an emergency amendatory action, the last prior permanent text is reinstated. Therefore, on 7-15-03 (after the 7-14-03 expiration of the emergency action), the text of Section 650:1-1-4 reverted back to the permanent text that was effective prior to enactment of the emergency action on 9-9-02, as was last published in the 2001 Edition of the OAC, and remained as such until amended by permanent action on 8-11-03.