SECTION 655:10-9-1. Number of paper copies; electronic copies; special treatment of rule documents

(a)   Electronic preparation of documents. All documents must be prepared using word processing software, as required by 655:10-7-2(1)(A).

(b)   Submission of documents. When submitting a document to the OAR for publication in the Register, agencies shall submit the document as set forth in this subsection. [See also (c) of this Section for special treatment of rule documents and 655:10-7-2 for rule document components.]

(1)   Paper copies.

(A)   Rule documents.

(i)   Permanent rules. Within 30 calendar days after final adoption, submit two (2) copies of permanent rule documents to the OAR. [See also (c) of this Section]

(ii)   Emergency rules. Upon approval by the Governor, submit two (2) copies of the emergency rule document and the Governor's approval to the OAR. [See also (c) of this Section]

(iii)   Preemptive rules. Upon approval by the Governor, submit two (2) copies of the preemptive rule document and the Governor's approval to the OAR [75:250.6(B)(3)]. [See also (c) of this Section]

(B)   Notice documents. Submit one (1) copy of notice documents to the OAR. [75:303(B)]

(C)   Extra copies. If an agency wishes to receive a stamped copy noting receipt and/or acceptance of a document, the agency should submit additional copies pursuant to 655:10-9-5 and 655:10-11-3.

(2)   Electronic copies. Documents must also be submitted to the OAR in electronic form, as set forth in this paragraph; except, Appendices, attestations, and supplemental information (in rule documents) and transmittal sheets are NOT submitted in electronic form.

(A)   Media options. Submit documents on a compact disc (CD), digital versatile disc (DVD), or other media approved for use by the OAR.

(B)   Labeling disks. Label each CD or DVD. The label must identify the Title, Chapter, and type of filing of each document on the CD/DVD.

(C)   Inaccessible records. If a record submitted to the OAR is inaccessible (due to a faulty CD/DVD, a corrupt or incompatible file, etc.), the OAR will notify the agency as soon as possible. The agency must resubmit the file on another CD or DVD.

(c)   Special treatment of rule documents.

(1)   Emergency and preemptive rules. Upon approval by the Governor of an emergency or preemptive rule document, the agency shall submit the rule document in paper and electronic form to the OAR, as set forth in (b) of this Section, and pursuant to the following:

(A)   Submit two (2) paper copies of the entire rule document, including attestation. The rule document submitted must include any corrections needed to bring the document into substantial compliance with this Chapter, including any that were identified by the OAR in its review of the document during the Governor's review period [75:253(C)(2) and 250.6(B)(2)].

(B)   Submit two (2) paper copies of the Governor's approval.

(C)   Submit a CD or DVD containing a copy of all parts of the rule document except the attestation, transmittal sheet, appendices (if any), and supplemental information (if any).

(D)   Submit the red-marked pages or format-approved pages that were returned to the agency by the OAR after reviewing the rules during the Governor's review period.

(2)   Permanent rules. Within 30 calendar days after final adoption of permanent rules, the agency must submit a permanent rule document to the OAR [75:308.1(A)] in paper and electronic form, as set forth in (b) of this Section, and pursuant to the following:

(A)   Submit two (2) paper copies of the entire rule document, including attestation. The rules included in the permanent rule document must include any corrections necessary to bring the rules into substantial compliance with this Chapter, including any that were reported to the agency by the OAR at earlier stages of the rulemaking process.

(B)   Submit a CD or DVD containing a copy of all parts of the rule document except the attestation, transmittal sheet, appendices (if any), and supplemental information (if any).

(C)   Submit the red-marked pages or format-approved pages that were returned to the agency by the OAR after reviewing the rules during the Legislature's review period.

[Source: Amended at 9 Ok Reg 2983, eff 7-13-92; Amended at 15 Ok Reg 3353, eff 7-15-98; Amended at 16 Ok Reg 2597, eff 7-1-99; Amended at 17 Ok Reg 2655, eff 7-1-00; Amended at 21 Ok Reg 2476, eff 7-1-04; Amended at 29 Ok Reg 1719, eff 8-1-12; Amended at 31 Ok Reg 584, eff 3-18-14 (emergency); Amended at 32 Ok Reg 2250, eff 9-11-15]