SECTION 710:70-5-3. Minimum requirements of monthly tobacco products tax reports of licensed manufacturers, wholesalers or retailers

(a)   Every licensed manufacturer and every wholesaler licensed by the Oklahoma Tax Commission, to possess, use or in any manner deal with tobacco products subject to the excise tax, upon which such tax has not been paid, and every retailer who receives tobacco products upon which excise tax has not been paid shall report, to the Oklahoma Tax Commission, all purchases and invoices of all such tobacco products and merchandise subject to such excise tax monthly, on the Monthly Tobacco Products Tax Report form prescribed by the Commission. Each monthly report shall include the following information:

(1)   Name, business address and Tobacco License Number of the tax reporter;

(2)   All purchases or deliveries, stated separately according to the dates of delivery in the State, of all tobacco products received, possessed, used or in any manner dealt with in the previous calendar month;

(3)   Invoice numbers of all purchases or deliveries of such products for the previous calendar month;

(4)   Name and business address of each consignee and consignor; and

(5)   Copy of each invoice of all purchases or deliveries of such products for the previous month attached to the monthly report form. Copies of invoices submitted shall be subject to destruction upon completion of an office audit of the monthly report and shall not discharge the reporter from the statutory duty to maintain records and files of all such transactions. [See: 68 O.S. §201; 68 O.S. §401 et seq.]

(b)   Monthly reports must be filed electronically in the format prescribed by the Commission and the tax remitted to the Tax Commission by electronic funds transfer.

(c)   Copies of each invoice for sales of tobacco products made during the previous calendar month shall be attached to the monthly report form. If the number of invoices is voluminous, reporter may request and obtain authorization to submit a schedule of sales in lieu of copies of invoices.

[Source: Amended at 27 Ok Reg 2350, eff 7-11-10; Amended at 28 Ok Reg 2363, eff 6-6-11 (emergency); Amended at 29 Ok Reg 564, eff 5-11-12; Amended at 30 Ok Reg 1473, eff 7-1-13; Amended at 32 Ok Reg 1400, eff 8-27-15]