SECTION 752:11-3-1. Supplier selection and standard requirements

(a)   Vendor bidder list. Any vendor wishing to do business with the Authority should register on the vendor bidder list maintained by OMES. The Authority may send solicitations or make acquisitions from vendors who are not on the vendor bidder list.

(b)   State use. The Authority shall make acquisitions from suppliers on the State Use Committee procurement schedule regardless of the purchase price. [74 O.S. § 85.12(C); 74 O.S. § 3007]

(c)   Statewide contracts. The Authority may make acquisitions from statewide contracts. 74 O.S. § 85.12(C)]

(d)   Agreements and cooperative ventures. The Authority may make acquisitions through agreements and cooperative ventures with other health care providers entered into pursuant to 62 O.S. § 3210(A)(1), the purposes of which are to share services or to provide a benefit to the hospitals.

(e)   Split purchasing. Acquisitions shall not be made nor orders split for the purpose of evading competitive bidding requirements. [74 O.S. § 85.7(A)(2)]

(f)   Non-Collusion Certification. A Non-Collusion Certification shall be included with any competitive bids and/or contract submitted to the Authority for goods or services. The Certification shall have an authorized signature of the supplier certifying the non-collusion statement with full knowledge and acceptance of all its provisions. [74 O.S. § 85.22]

(g)   Taxes.

(1)   Prior to the award of a contract, the Authority shall verify that the supplier has obtained a current sales tax permit in accordance with the laws of Oklahoma. A copy of a current sales tax permit or confirmation of the permit's status from the Oklahoma Tax Commission must be included in the acquisition file.

(2)   The Authority acquisitions are exempt from sales tax and federal excise tax.

(3)   Purchases made by suppliers on behalf of the Authority are not exempt from sales or federal taxes.

(h)   Travel expenses. The price a bidder submits in response to a solicitation shall include travel expenses for the bidder to perform the contract. the Authority shall not pay travel expenses not specified by the successful solicitation response. [74 O.S. § 85.40]

(i)   Bonds. The Authority may require bidders to submit a bid bond, performance bond, or other type of approved surety with the bid. The bond, where required, will be retained until successful completion of the purpose for which the bond was drawn. An irrevocable letter of credit may be submitted in lieu of any bond specified.

(j)   Insurance. A successful bidder shall provide proof of all insurance as and where needed and as required by the solicitation prior to contract award (e.g. workers compensation, general liability, etc.).

(k)   Verification of Registration with the Secretary of State. Prior to the award of a contract, the Authority will verify that the supplier is registered with the Secretary of State and franchise tax payment status pursuant to 68 O.S. §§ 1203-04.

[Source: Added at 36 Ok Reg 1970, eff 9-18-19]