SECTION 752:11-3-2. Acquisitions

(a)   Only the CEO, CFO, PO, or State Purchasing Director may issue a purchase order for direct acquisitions. Requests for purchase orders shall describe why the acquisition is needed.

(b)   All maintenance/construction related requests shall be reviewed and approved by the CFMO or comparable position before submittal to the CEO, CFO, or PO.

(1)   Acquisitions Not Exceeding $5,000 or Other Limit as Permitted for CPOs. Acquisitions of $5,000 or less, unless the CPO is permitted to make acquisitions of another higher limit, will be made on the open market using a fair and reasonable acquisition process and is conducted pursuant to this Subchapter.

(2)   Acquisitions Between $5,000 or Other Limit as Permitted for CPOs and $50,000. Acquisitions between $5,000 or Other Limit as Permitted for CPOs and $50,000 require formal or informal competitive solicitation. Where possible, the Authority may solicit suppliers from the Supplier List maintained by OMES, with selection of suppliers rotated whenever there are more suppliers on the list than the necessary number of solicitations. For bids between $5,000 or Other Limit as Permitted for CPOs and $25,000, the Authority will solicit or otherwise obtain a minimum of three solicitations when possible. For bids between $25,000 and $50,000, the Authority will solicit or otherwise obtain a minimum of five solicitations when possible. If the requisite number of solicitations cannot be made, the CEO shall be informed of the reason why with such information documented in the acquisition file.

(3)   Acquisition above $50,000. Acquisitions above $50,000 require a formal sealed competitive bidding process as outlined in this Subchapter.

[Source: Added at 36 Ok Reg 1970, eff 9-18-19]