SECTION 752:11-3-4. Competitive sealed solicitations ($50,000+)

(a)   Solicitations generally. Competitive sealed solicitations for acquisitions shall be issued by invitation to bid, request for proposal, or request for quotation. The solicitation shall include, at a minimum:

(1)   any information regarding limitations on contact between suppliers and the Authority personnel during the solicitation process;

(2)   whether the evaluation method will be lowest and best or Best Value;

(3)   specifications or a statement of work;

(4)   the closing date and time for acceptance of bids;

(5)   the location of bid opening;

(6)   general terms and conditions offered by the State Purchasing Director.

(b)   Solicitation Amendment. If the Authority amends a solicitation, it shall notify each supplier sent the original solicitation of the amendment. In the event of an amendment, the supplier must acknowledge receipt of the amendment (1) in the supplier's bid or quotation for submission prior to the closing date and time, or (2) in an acknowledgment of receipt of the amendment sent prior to closing date and time if the supplier has already submitted a bid.

(c)   Preparation. The bidder shall complete and submit all required forms as specified by the solicitation. Any form requiring a bidder's signature shall have an authorized signature, such signature indicating that the supplier has read and understood the information contained within the solicitation. The solicitation shall specify whether the Authority may award the contract (1) to more than one bidder and/or (2) to more than one bidder by item.

(d)   Evaluation. Evaluation criteria contained in the solicitation shall be used as a scoring tool in considering submitted bids. Any evaluation scoring tool used shall be consistent with the evaluation criteria contained in the solicitation. Evaluation of the bids shall be documented and filed in the acquisition file. Criteria consistent with lowest and best or best value methodology, consistent with the methodology identified in the solicitation, shall be developed prior to receipt of proposals and consistently applied.

[Source: Added at 36 Ok Reg 1970, eff 9-18-19]