SECTION 752:11-9-5. Scheduling and performing interviews

(a)   All members of the interview committee shall participate in all interviews of each firm.

(b)   An evaluation criteria list shall be developed to ensure that each firm is evaluated against a clearly established list of criteria made available to the firm at least seven (7) days prior to the interview. All interviews will be conducted identically. Evaluation criteria may include, but is not limited to, the following:

(1)   Specialized experience and technical competence of the firm regarding the type of services required;

(2)   Capacity and capability of the firm, including any consultants, to perform the work, including any specialized services, within the stated time limitations of the project;

(3)   Past record of performance on contracts with government agencies or private industry with respect to control of costs, quality of work, and ability to meet schedules;

(4)   Proximity to or familiarity with the area in which the project is located;

(5)   The volume of work previously awarded by the State to the firm; and

(6)   Any other factors that are relevant to the project as determined by the Authority.

(c)   Questions concerning fees shall not be asked. Oklahoma law prohibits the requesting of any information on fees at this stage of the process. Any firm that discloses its fee, or any indication thereof, shall be removed from consideration. Construction management firms will be selected on the basis of qualifications and not on a financial basis.

(d)   Each firm shall be notified by letter of the selection for interview. The letter shall contain:

(1)   Date, time, and place of interview. Interviews should be scheduled individually for each firm;

(2)   An indication of how much time the firm shall be permitted for the presentation and how much time shall be reserved for questions by the committee;

(3)   A copy of the interview criteria; and

(4)   Any other information which would help the committee to obtain information needed for them to properly evaluate the firm.

(e)   Interviews must be conducted privately with each firm.

(f)   At the conclusion of all interviews, the committee shall rate each firm so as to recommend to the Authority the relative ranking of each firm. All criteria and procedures used by the committee shall be documented for the record.

[Source: Added at 36 Ok Reg 1970, eff 9-18-19]