SECTION 753:11-5-3. Scheduling and performing interviews

(a)   The CFMO and the ADC will convene an interview committee to interview each consultant based on evaluation criteria developed by the CFMO in consultation with the ADC, including for example the following criteria:

(1)   How will the consultant staff the proposed project?

(2)   What is the consultant's proposed management plan?

(3)   What is his previous experience for this project?

(4)   Where is he located? How will he reduce travel costs if he is not close to the proposed project?

(5)   What are his plans for project control?

(6)   What examples of similar projects has he completed within the last five years?

(7)   Has a judgment been paid by the consultant on his behalf for liability caused by professional errors and/or omissions in the past five years?

(8)   Can the consultant demonstrate financial stability?

(9)   Is the consultant properly insured?

(10)   Does the consultant labor under any conflicts of interest as addressed at 753:11-1-4?

(11)   Any other additional factors?

(b)   Within thirty days of the scheduled interviews, each consultant should be notified by letter informing him that he has been selected for an interview. The letter should contain:

(1)   Date, time, and place of interview. Interviews should be scheduled individually for each consultant.

(2)   Period of time permitted for the interview. Indicate how much time the consultant shall be permitted for his presentation and how much time shall be reserved for questions by the committee.

(3)   A copy of the interview criteria.

(4)   The number of the interview committee members.

(c)   Consultants will be selected on the basis of qualifications only, and not on the basis of cost. Oklahoma statutes prohibit the release to a third party any information on fees. Any consultant who discloses his fee, or any indication thereof, prior to Negotiation of Contract, 753:11-3-8, shall be removed from consideration.

(d)   The interviews are conducted privately with each consultant out of the hearing of other consultants.

(e)   At the conclusion of all interviews, the interview committee will rate each, documenting its rationale, and select a consultant. All criteria and procedures used by the committee shall be documented for the record.

[Source: Added at 36 Ok Reg 2004, eff 9-18-19]