SECTION 753:11-7-3. Bid submittal

(a)   Bid preparation. Bids must be prepared in accordance with any instructions provided in the solicitation.

(b)   Competitively-Bid Projects. Competitive bids cannot be submitted by telephone, email, or fax machine. Competitive bids may be delivered in person, by the U.S. Mail, or by any of the express/delivery services available during regular business hours, 8:00 AM to 5:00 PM weekdays, and shall be received during a period which does not exceed 96 hours (excluding weekends or holidays) before the scheduled bid opening at the time and day specified in the bid documents. Each envelope shall contain only one bid. Bids received after the time specified in the bid documents cannot be accepted. The following information must be placed on the outside of each sealed bid envelope:

(1)   Company name and address.

(2)   Description of project.

(3)   Project number and trade, i.e. 10 HVAC.

(4)   Closing date and time.

(c)   Non-Competitively Bid Projects. For projects under $50,000, written bids shall be received as indicated in the solicitation, which may permit the submission of bids electronically. Before a construction contract shall be awarded, the following must be assembled:

(1)   A properly signed requisition form.

(2)   Three (3) or more original written bids, when possible, including any declined bids, signed by the bidders.

(3)   Scope of work with detailed requirements.

(4)   Acceptance letter to award the contract.

[Source: Amended at 36 Ok Reg 2004, eff 9-18-19]