SECTION 753:11-9-3. Selection procedure

(a)   Description of the project. The Trust shall develop a description of the project which shall include:

(1)   A narrative description of the work being planned, including various project components;

(2)   The estimated cost and time schedule of the project; and

(3)   The source of the funding.

(b)   Request list of Construction Management. The Trust shall submit a written request to OMES for a list of construction management firms currently registered with the Department.

(c)   Announce project. The Trust will send a Request for Qualifications (RFQ) to each construction management firm on the list provided by OMES which must include the description of the project and the deadline when letters must be received for consideration.

(d)   Special circumstances. In special circumstances, the Trust may choose to precede the RFQ with a request for Letters of Interest (LOI) from the registered construction management firms.

(e)   RFQ Contents. An RFQ must contain, at a minimum, the following elements:

(1)   Procedures for submitting statements of qualification and procedures for making awards;

(2)   Evaluation factors to be considered by the selection committee;

(3)   A statement of work including the description of the project with any other summary information the Trust deems pertinent;

(4)   A schedule for planned commencement and completion of the contract;

(5)   Budget limits for construction of the project for which services are being sought; and

(6)   Requirements for construction management firms to have bonds and insurance.

[Source: Added at 36 Ok Reg 2004, eff 9-18-19]