SECTION 75:30-9-5. Critical incidents

(a)   The program shall have policies and procedures requiring documentation and reporting of critical incidents.

(b)   Each critical incident shall be recorded and monitored as follows:

(1)   Agency name, name and signature of the person(s) reporting the critical incident;

(2)   Client ID(s), staff member(s), volunteers and/or property, involved in the critical incident;

(3)   The date, time and physical location of the critical incident, if known, and the name of the staff or volunteer the incident was reported to;

(4)   A description of the incident;

(5)   Severity of each injury, if applicable. Severity shall be indicated as follows:

(A)   No off-site medical care required or first aid care administered on-site;

(B)   Medical care by a physician or nurse or follow-up attention required; or

(C)   Hospitalization or immediate off-site medical attention was required; and

(6)   Resolution or action taken, date action taken and signature of the agency director or authorized designee;

(c)   Critical incidents that shall be reported to the Office of the Attorney General are reported as follows:

(1)   Critical incidents requiring medical care by a physician or nurse or follow-up attention and incidents requiring hospitalization or immediate off-site medical attention shall be delivered via fax, or mail, including electronic mail, to the Office of the Attorney General Victims Services Unit within forty-eight (48) hours, or if the incident occurs on a weekend or holiday, the next business day of the incident being documented; and

(2)   Critical incidents involving disaster at a facility, death or client abuse shall be reported to the Safeline at 1-800-522-7233 immediately via telephone. The notification shall be followed with a written report from the reporting agency within twenty-four (24) hours of the incident and delivered via fax or mail, including electronic mail to the Office of the Attorney General Victims Services Unit.

(d)   Compliance with 75:30-9-5 shall be determined by a review of policies and procedures, critical incident reports at the program and those submitted to the Office of the Attorney General Victims Services Unit.

[Source: Added at 28 Ok Reg 1931, eff 7-11-11; Amended at 31 Ok Reg 820, eff 9-12-14; Amended at 33 Ok Reg 1226, eff 9-11-16]