SECTION 780:1-13-1. Publications Clearinghouse; cost information

(a)   Publications Clearinghouse. Information published for the Department, regardless of the source of funds, will be deposited with the Publications Clearinghouse, with a minimum of 25 copies of non-curriculum products and 2 copies of curriculum products. Such information includes that which is intended for distribution to the public and that which is reproduced solely to meet the internal operating needs of the agency, its divisions and/or units of government that have a direct relationship to the state agency in regard to its ability to carry out its responsibilities.

(b)   Cost information.

(1)   Inclusion of costs paragraph. The Department shall list cost information on each state publication issued, whether the printing is accomplished by the agency internally or through an outside public or private entity. Cost information will be set forth in a separate paragraph within the document and will conform to the following format: This publication is printed and issued by the Oklahoma Department of Career and Technology Education as authorized by 70 O.S. 1991, §14-103, as amended. _____ copies have been prepared and distributed at a cost of $_____. Copies have been deposited with the Publications Clearinghouse of the Oklahoma Department of Libraries.

(2)   Location of bibliographic information. To achieve bibliographic control of state government publications and to assure that the identity of a publication can be ascertained in terms of the issuing authority, author, and subject matter sufficient to distinguish it from other publications, the following information shall be included on the title page or other suitable place near the beginning of each state publication required to be deposited with the Publications Clearinghouse:

(A)   Full name of the issuing agency, including the division or subdivision responsible for publication, and the parent body;

(B)   Name of any personal author to whom credit is intended to be given;

(C)   Title of the publication;

(D)   Date and place of publication;

(E)   Frequency of issue, if a periodical is weekly, monthly, etc.;

(F)   Volume and number of issue, if appropriate; and,

(G)   Date, or month and year of issue, if appropriate.

(3)   Publications officer. The Department has designated the Printing Plant Administrative Assistant as the Publications Officer. The Publications Officer shall have the duties to provide copies of all state publications of the agency, to compile and forward required semiannual lists of the state publications of the agency, and to provide other related information as may be requested by the Publications Clearinghouse.

[Source: Amended at 10 Ok Reg 1865, eff 5-13-93; Amended at 14 Ok Reg 2011, eff 5-27-97; Amended at 18 Ok Reg 3269, eff 7-26-01; Amended at 21 Ok Reg 2885, eff 7-11-04; Amended at 25 Ok Reg 2089, eff 7-1-08]