SECTION 785:1-3-5. Meetings of the Board

(a)   Regular meetings; voting. Regular meetings of the Board shall be held on the second Tuesday of each month unless otherwise directed by the Board. Five (5) members must be present to constitute a quorum and a majority vote of those present shall be necessary to act upon and decide any motion before the Board. An abstention shall not be deemed to be a vote. A pass shall allow the member to cast his vote after the other votes, except that of the Chair or Vice-Chair as the case may be, are cast. No action can be approved or disapproved except by affirmative or negative vote of a majority of those present. Meetings may be canceled due to inclement weather or other good cause.

(b)   Special or emergency meetings. Special or emergency meetings may be called by the Chairman as provided by law.

(c)   Meetings shall be open. All meetings of the Board shall be open public meetings and notices thereof shall be given as required by the Oklahoma Open Meeting Act (25 O.S. 1981, §§301 et seq., as amended). Executive sessions may be held as authorized by the Oklahoma Open Meeting Act.

(d)   Minutes of the Board. A minute record shall be made of all proceedings before the Board. The minute record shall show members present and absent, matters considered, actions taken, and the vote of each member on any motion. The minutes shall also reflect the manner and time of notice required by the Open Meeting Law.

(e)   Conduct of meetings. The Chairman shall preside over Board meetings. In the absence of the Chairman, the Vice-Chairman shall preside. The Secretary shall attest the signature of the Chairman or Vice-Chairman as the case may be on documents executed at the meetings. In the absence of the Secretary, an Acting Secretary shall be appointed by the Chairman or Vice-Chairman as the case may be for the meeting from which the Secretary is absent.

[Source: Amended at 9 Ok Reg 1699, eff 5-11-92]