SECTION 260:30-1-7. Filing and inspection of documents

(a)   Requests for declaratory rulings, applications for administrative actions, complaints or other communications regarding any matter relevant Section 34.70 must be directed to the Administrator, Human Capital Management Division of the Office of Management and Enterprise Services, 2101 N. Lincoln Blvd., Oklahoma City, OK 73105-4904; telephone [phone].

(b)   Except as provided elsewhere by the rules in this Chapter, no particular form is required. Requests for blank forms and general information may be directed to the Human Capital Management Division of the Office of Management and Enterprise Services, Attention: Financial Management Services, at the same address and telephone number.

(c)   A document that is required to be filed may be sent by mail or hand-delivered within the time limit, if any, for such filing. The date on which it is received at the Human Capital Management Division of the Office of Management and Enterprise Services shall be deemed to be the date of filing. The document must be signed by the party to the action, by a duly authorized representative of the party, or by the party's attorney; provided, however, an application by a credit union, bank, savings association, employee association, or educational employee organization for approval or renewal of payroll deduction status must be signed by an officer of the organization. The signature of the person signing the document constitutes a certification that such person has read the document and has personal knowledge of the facts set forth therein; that every statement contained in the instrument is true and correct and no such statements are misleading; and that the document is not interposed for delay. If any document submitted is not signed or is signed with intent to defeat the purposes of the rules in this Chapter, it may be stricken as sham and false and the Administrator may proceed as though the document had not been served or filed.

(d)   If a party has designated an attorney to represent it, the Administrator shall communicate with the party through the attorney, and consider that the attorney can act for and bind the party.

(e)   A document a party has filed may be amended, upon the party's written request and in the discretion of the Administrator, at any time prior to final action. If amended, the document shall be effective as of the date of the original filing.

(f)   If a document that has been filed is not in substantial conformity with the applicable rules as to the contents thereof or is otherwise insufficient, the Administrator, on his own initiative or upon request of a party, may strike or dismiss such document, or require its amendment.

(g)   All documents filed with the Administrator shall be retained in the files of the Human Capital Management Division of the Office of Management and Enterprise Services in accordance with the Records Management Act, Section 201 through 216 of Title 67 of the Statutes. The Administrator may permit the withdrawal of original documents upon submission of properly authenticated copies to replace such documents.

(h)   Any document submitted to the Administrator with respect to a matter under Section 34.70 and that is not exempt from public disclosure; any form that may be adopted by the Administrator; all rules, written statements of policy or interpretation; and all final orders, decisions and opinions formulated or used by the Administrator are available for public inspection.

[Source: Added at 31 Ok Reg 1346, eff 9-12-14]