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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 260. Office of Management and Enterprise Services |
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Chapter 30. Voluntary Payroll Deduction Rules |
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Subchapter 3. Administrative Provisions |
SECTION 260:30-3-16. Product vendor access to state employees
Latest version.
- (a) State agencies shall allow product vendors reasonable access to their employees at least once each calendar year for the purpose of providing information about their products. For the purposes of this Section, "reasonable access" shall mean the granting of access within 1 year from the date of the request. Such access shall be allowed only during scheduled breaks or during periods immediately before or after normal work hours. For facilities that operate 24 hours a day, product vendors shall be allowed access to all shifts. Such access shall not disrupt or interfere with the business of the agency, and state funds shall not be utilized to accommodate such access. State agencies may allow such access upon request, or may designate specific dates and times for product vendor access and notify product vendors of the designated dates.(b) Product vendors may provide information only on products approved for voluntary payroll deduction, and may not provide information on any other products or services.(c) Product vendors shall identify 1 contact through which state agencies can arrange access. Product vendors shall provide the contact name, as well as a telephone number, facsimile (fax) number, mailing address, and email address for the contact to the Human Capital Management Division of the Office of Management and Enterprise Services. State agencies may request this information from the Human Capital Management Division of the Office of Management and Enterprise Services for the purposes of facilitating vendor access. Product vendors shall be solely responsible for keeping such contact information current.(d) Product vendors shall comply with all applicable laws, rules and policies of the state agencies they visit. Product vendors who fail to comply with laws, rules, or policies of the state agency after oral or written notification, or who cause a disruption to the business of the agency, may be denied access by the Appointing Authority to the employees of that state agency for 1 calendar year. Appointing Authorities shall give a product vendor notice and an opportunity to respond before making a decision to deny access.