SECTION 260:30-3-7. Dues for employee associations

(a)   An employee association other than one specifically authorized payroll deduction for its dues by statute may request such status. The request must be made by filing a completed Form VPD-1 and providing the Administrator with information to show it is a statewide association limited to state employee membership and has at least 2,000 dues-paying members. [62:34.70 (B)(5)]

(b)   Either of the following may be submitted as evidence that an employee association has at least (2,000) dues-paying members.

(1)   Attestation by an independent public accountant or certified public accountant that the association had at least (2,000) members at the time of the accountant's examination of membership records, all of whom either were currently paying dues or had signed valid authorizations for payroll deduction of dues. The examination must have taken place within the 60 days preceding the date of application for payroll deduction status.

(2)   Photocopies of membership application cards, showing the association name, date of membership application, member's name and address, employing state agency and signature authorizing payroll deduction of dues. These must be accompanied by an affidavit signed by a duly authorized representative of the association, attesting that all persons for whom cards are submitted are current members. Cards shall be considered valid if the dates thereon, and other evidence provided to the Administrator, indicate a regularity of continuing interest by the employees signing the cards.

(c)   The Administrator may require an association that has previously been granted payroll deduction status to file a completed Form VPD-1 and to certify or demonstrate it continues to be a statewide association limited to state employees with at least (2,000) dues-paying members. The Administrator may utilize the State's payroll records to satisfy himself that there continue to be at least (2,000) dues-paying members.

(d)   As evidence an employee association is a "statewide" organization in which membership is limited to state employees, the association must submit a copy of its governing instruments, demonstrating that membership is both:

(1)   restricted to state employees, and

(2)   open to state employees regardless of the geographic location of their duty stations.

[Source: Added at 31 Ok Reg 1346, eff 9-12-14]