SECTION 300:15-3-1. Declaring property surplus

(a)   Declaration and approval. The Authority's Board of Directors shall declare the Authority's property as surplus and not necessary to the Authority's business by an affirmative vote of at least five (5) Directors..[82 O.S. § 874]

(b)   Request for approval to sell or transfer surplus property. The Authority's personal property shall not be destroyed, scrapped, sold, transferred, traded in, traded, discarded, donated or otherwise disposed of without prior written approval from the CEO, or his/her designee. This rule applies to and includes any residue that may be remaining from cannibalization of property.

(c)   Surplus property transfer form. To request official approval to dispose of surplus property, a Vice President shall submit a surplus property transfer form to the CEO, which shall include the following information:

(1)   The Division or Department within the Authority where the property is located.

(2)   A desired method of disposal of the surplus property (i.e. public auction or sealed bid).

(3)   The reason the property should be declared as surplus property, which may be stated as:

(A)   No longer needed to perform the duties intended; or

(B)   Broken, cost to repair not economical; or

(C)   Obsolete. Not compatible with newer equipment; or

(D)   Other, which shall be followed by a specific explanation.

(4)   The inventory control number, if any, assigned to the surplus property item;

(5)   A description of the surplus property item, including serial, model or other identification numbers, whenever available;

(6)   A general statement as to the condition of the surplus property item (i.e. excellent, good, fair, poor, damaged, scrap, missing parts, etc.);

(7)   Any known defects or enhancements;

(8)   An estimate, current value, suggested selling price or minimum acceptable price;

(9)   Any other information which may assist the efficient disposal of the property.

(10)   Additional information for surplus vehicles and equipment. When the Authority desires to dispose of vehicles or equipment, the following information, in addition to the information listed in 300:15-3-1(c) above, shall be included on the form: Make, model and model year;

(11)   Body style, load rating, seats or passenger capacity, number of cylinders, number of drive wheels;

(12)   Vehicle options (i.e. power steering, power brakes, etc.);

(13)   Mileage or operation hours;

(14)   Vehicle Identification Number (VIN).

(d)   Approval by the Authority. The Authority's CEO, or his designee, shall review the form and decide whether to seek a declaration from the GRDA Board of Directors for a declaration that the property is surplus and shall be disposed.

[Source: Added at 23 Ok Reg 1321, eff 5-25-06; Amended at 37 Ok Reg 1350, eff 9-11-20]