SECTION 300:20-1-15. Business expenses

(a)   The Legislature has recognized that GRDA is a unique agency, whose mission requires the district to function in competition with private industry within the competitive power market.

(b)   The Legislature has further recognized and stated that GRDA shall document its business expenses which are necessary to carry out the business of the district and that such expenses shall meet current State of Oklahoma and Internal Revenue Service guidelines for business expense deductibility.

(c)   Upon approval by the Board of Directors, the General Manager of GRDA may designate the individuals and the extent of their authority to expend monies for business expenses. Such business expenses may include, but are not limited to, the following:

(1)   Meals for GRDA personnel, Directors, or State Officials, when dining with customersor prospective customersor otherwise conducting GRDA business;

(2)   Memorials to individuals and entities whose activities have contributed to the mission of GRDA, not to exceed $100.00 in any one fiscal year;

(3)   Marketing tools, including clothes, hats, or other items which may bear the GRDA logo or State of Oklahoma emblem;

(4)   Assessments from regulatory agencies, trade association memberships, or training for GRDA personnel, GRDA Directors and GRDA customers;

(5)   Lodging expenses for GRDA personnel, Directors, state officials, customers and prospective customers when conducting and in furtherance of GRDA business;

(6)   Miscellaneous business expenses which meet current State of Oklahoma and Internal Revenue Service guidelines for business expense deductibility.

(d)   Reimbursement for such business expenses shall not exceed the amount of the expense incurred.

(e)   To the extent practicable, the General Manager or his designee shall authorize the expense prior to it being incurred. All such expenses shall be approved by the General Manager or his designee prior to reimbursement and a summary provided monthly to the Board of Directors.

(f)   Each and every request for reimbursement shall include a justification for the expense for which reimbursement is requested and be supported by specific receipts and/or invoices, or other appropriate documentation to support the expense incurred, which shall be maintained in accordance with Internal Revenue Service guidelines.

[Source: Added at 23 Ok Reg 1323, eff 5-25-06; Amended at 30 Ok Reg 1116, eff 6-27-13]