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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 310. Oklahoma State Department of Health |
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Chapter 8. Rules of Practice for Advisory Groups Special Health Services |
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Subchapter 1. Oklahoma Emergency Medical Services Advisory Council |
SECTION 310:8-1-4. Conduct of meetings
Latest version.
- (a) Scheduling. The Council shall meet once each quarter, or as close thereto as possible. Each meeting shall be conducted according to the Open Meeting Act and the Administrative Procedures Act. Meeting dates shall be selected at the meeting before November 15 for the upcoming year. Special meetings may be called at the pleasure of the Chairman and/or Commissioner.(b) Quorum. A quorum will consist of a simple majority of the total membership of the Council, at the time. A quorum shall be present to conduct business of the Council.(c) Agenda. The staff will be responsible for developing the agenda and for giving proper notice under the Open Meeting Act. Any Council member may make suggestions concerning the agenda, but the Chairman will have final approval of the agenda.(d) Compensation. Council members will serve at all times without compensation, but shall be reimbursed for their actual and necessary travel expenses from funds available for the operation of the Department.(e) Voting. Each vote taken, except for adjournment, at a Council meeting will be done in accord with the Open Meeting Act, that is that it shall be cast individually and recorded. Each member will have one (1) vote. There will be no proxy ballots, mail ballots, nor telephonic ballots.(f) Proceedings. Official minutes of each meeting of the Council will be maintained by the staff of the Emergency Medical Services Division. Once official minutes are adopted by the Council they will become the official record of the meeting.(g) Conflict of Interest. Whenever a Council member has cause to believe that a matter to be voted upon would involve him or her in a conflict of interest, then the member shall abstain from discussion or voting on the matter and shall make the possible conflict of interest a matter of public record.(h) Rules of Procedure. This Chapter shall be the governing rules for the conduct of Council business. In cases not covered by this Chapter, the Council will follow the most recent addition of Robert's Rules of Order.