SECTION 340:110-3-279. Emergency preparedness

(a)   Emergency plans and procedures.

(1)   General. The program is required to have emergency plans that are:

(A)   individualized to the program and hours of operation;

(B)   followed, unless children's safety is at risk or emergency personnel provide alternative instructions during an emergency; and

(C)   maintained per Oklahoma Administrative Code (OAC) 340:110-3-281.2(c).

(2)   Situations. Emergency plans include procedures for:

(A)   serious injuries;

(B)   serious illnesses;

(C)   poison exposure;

(D)   outbreaks of communicable diseases, including pandemic influenza;

(E)   weather conditions, including tornados, floods, blizzards, and ice storms;

(F)   fires, including wildfires;

(G)   man-made disasters, including chemical and industrial accidents;

(H)   human threats, including individuals with threatening behaviors, bomb threats, and terrorist attacks;

(I)   lost or abducted children;

(J)   utility disruption; and

(K)   other natural or man-made disasters that could create structural damage to the facility or pose health hazards.

(3)   Child needs. Emergency plans include procedures for addressing each child's needs, with additional considerations for:

(A)   2-year-olds and younger; and

(B)   children with disabilities or chronic medical conditions.

(4)   Account for children. The emergency plans include procedures to account for each child's location during an emergency.

(5)   Shelter-in-place. Emergency plans include shelter-in-place procedures for short and extended stay situations that require children to stay in the building, such as tornados and other weather emergencies.

(6)   Lock-down. Emergency plans include lock-down procedures for situations threatening the safety of children and personnel. Lock-down procedures include:

(A)   notifying personnel;

(B)   keeping children in designated safe locations in the building;

(C)   encouraging children to remain calm and quiet;

(D)   securing building entrances;

(E)   preventing unauthorized individuals from entering the building. When the program is in a shared facility, the program entrances are secured; and

(F)   responding when outdoors and on field trips.

(7)   Evacuation. Emergency plans include evacuation procedures for situations that require children leave the building, such as building fires. Evacuation procedures include:

(A)   evacuation routes posted per OAC 340:110-3-281.1(c) and (i); and

(B)   pre-determined meeting locations.

(8)   Relocation. Emergency plans include relocation procedures for situations that require children move to an alternate location, such as bomb threats and wildfires. Relocation procedures include:

(A)   pre-determined primary and secondary alternate locations, with prior approval from the contact individual at alternate locations;

(B)   relocating children, including a pre-determined transportation plan; and

(C)   reuniting parents and children.

(9)   Reporting. Emergency plans include procedures for notifying:

(A)   emergency authorities, including the poison control center, when necessary;

(B)   parents, including a method and backup method for how and when parents are notified; and

(C)   Licensing per OAC 340:110-3-280(a).

(10)   Personnel. Emergency plans include procedures for ensuring personnel are familiar with the:

(A)   current emergency plans and procedures, including roles and responsibilities in an emergency;

(B)   location of the emergency plans and procedures;

(C)   location of the posted emergency information;

(D)   location of the first aid and emergency supply kits; and

(E)   location and use of the fire extinguishers.

(b)   Phones.

(1)   On-site. The program provides an operable phone in each building and on each floor.

(2)   Off-site. An operable phone is available at off-site activities.

(3)   Vehicles. An operable phone is in each vehicle when children are transported.

(c)   Posted emergency information.

(1)   Program information and emergency numbers. Items are posted per OAC 340:110-3-281.1(d) and (i).

(2)   First aid kit, emergency supply kit, and fire extinguisher locations. Locations are posted per OAC 340:110-3-281.1(i).

(3)   Evacuation routes. Routes are posted per OAC 340:110-3-281.1(c) and (i).

(d)   First aid kits.

(1)   Location. First aid kits are located in each building and in vehicles when transporting children.

(2)   Accessibility. First aid kits are accessible to personnel at all times and inaccessible to children.

(3)   Replace. First aid kit supplies are replaced as needed, including expired items.

(4)   Sanitary. First aid kit supplies are maintained in a clean and sanitary manner, including sanitizing re-usable supplies.

(5)   Supplies. First aid kit supplies are stored together in a portable container.

(A)   Supplies include, at least:

(i)   non-medicated adhesive strips;

(ii)   sterile gauze pads;

(iii)   rolled flexible or stretch gauze;

(iv)   bandage tape;

(v)   disposable non-porous, latex-free gloves;

(vi)   blunt-tipped scissors;

(vii)   tweezers;

(viii)   a non-glass and non-mercury thermometer. The appropriate thermometer and method are used per OAC 340:110-3-294(d);

(ix)   a current first aid guide; and

(x)   a copy of the posted program information and emergency numbers per (c) of this Section.

(B)   In addition, the first aid kits in vehicles include, at least:

(i)   a cold pack;

(ii)   liquid soap and water or individually packaged moist, disposable towelettes, for cleaning wounds;

(iii)   hand sanitizer and moist, disposable towelettes, for hand hygiene;

(iv)   plastic bags for disposal of items contaminated with blood or other body fluids; and

(v)   a pen or pencil and note pad.

(e)   Emergency supply kit.

(1)   Records. Records available during an emergency include, at least the:

(A)   emergency plans and procedures per OAC 340:110-3-281.2(c) and alternate location addresses, phone numbers, and contacts;

(B)   emergency contacts per OAC 340:110-3-281.2(c); and

(C)   full names of children and personnel currently in attendance.

(2)   Supplies. Emergency supplies gathered at the time of an emergency or maintained in a portable container at all times include, at least:

(A)   a first aid kit; and

(B)   children's prescribed medications, including life-threatening condition medications.

(f)   Testing and maintaining emergency equipment.

(1)   Individual smoke and carbon monoxide alarms. When the facility is equipped per OAC 340:110-3-300(t) or (u), individual alarms are:

(A)   operable; and

(B)   tested at least monthly. Documentation is maintained per OAC 340:110-3-281.2(c).

(2)   Central detection and alarm system for smoke and carbon monoxide. When the facility is equipped per OAC 340:110-3-300(v), the system is:

(A)   fully functional;

(B)   checked at least monthly by viewing the control panel and documented per OAC 340:110-3-281.2(c). However, this is not required when a company continuously monitors the system for full-function as documented per OAC 340:110-3-281.2(c); and

(C)   inspected and tagged at least every 12 months by a state licensed authority.

(3)   Fire extinguishers and automatic sprinkler systems. Fire extinguishers and automatic sprinkler systems are:

(A)   fully functional; and

(B)   inspected and tagged at least every 12 months by a state licensed authority.

(g)   Drills and reviews.

(1)   General. Drills and reviews are documented per OAC 340:110-3-281.2(c) and drills are conducted:

(A)   at various times throughout the hours of operation, such as morning, mid-day, afternoon, and evening, so children and personnel in attendance at various times are involved in each type of drill at least one time every three months;

(B)   by following the pre-determined emergency plans and procedures; and

(C)   per required scheduling.

(i)   Monthly. Monthly drills include:

(I)   fire drills conducted by evacuating and meeting at pre-determined locations; and

(II)   tornado drills conducted by sheltering in pre-determined on-site locations.

(ii)   Annual. Annual drills include:

(I)   locking-down by sheltering in pre-determined on-site locations;

(II)   relocating according to procedures of preparation to relocate but do not require physical relocation;

(III)   sheltering-in-place, requiring children stay inside the facility, such as tornados and other weather emergencies; and

(IV)   evacuating and meeting at pre-determined locations.

(2)   Lock-down and relocation procedures reviews. Personnel review the procedures at least once every 12 months.

(3)   Emergency plans and procedures reviews. The director updates, as necessary, and reviews emergency plans and procedures:

(A)   at least once every 12 months;

(B)   upon enrollment of children with disabilities or chronic medical conditions;

(C)   after a drill when procedure issues are identified; and

(D)   after an emergency, as identified in this Section.

[Source: Amended and renumbered from 340:110-3-33 at 32 Ok Reg 704, eff 1-1-16 (emergency); Amended and renumbered from 340:110-3-33 at 33 Ok Reg 1678, eff 9-15-16; Amended at 34 Ok Reg 200, eff 11-22-16 (emergency); Amended at 34 Ok Reg 1652, eff 9-15-17]