SECTION 340:2-11-121. Per diem

  Per diem expenses are reimbursable only when an employee or non-employee is in overnight travel status.

(1)   Authorized per diem reimbursement rates vary depending on the location of travel as identified in General Services Administration (GSA) Continental United States (CONUS) rates for domestic locations and for locations outside of the Continental United States (OCONUS).

(2)   An employee attending a conference or workshop in which meals are provided as part of the package plan must send the Finance Division via intra-agency mail a copy of the agenda or workshop notice to supplement information provided in the filing of a claim using Speed-E-Travel. A non-employee attaches a copy of the document to Form ADM-6, Travel Claim. A deduction of one-fourth of the per diem amount is made from the per diem amount for each meal provided as part of the package plan at conferences or workshops.

(3)   Out-of-state reimbursement for per diem and lodging does not begin more than 24 hours before or continue more than 24 hours after the objective of the trip except as stated in this paragraph. Under limited circumstances involving airline travel, reimbursement may begin as many as 48 hours before and extend as many as 48 hours after the objective of the trip if airfare is lower than the amount which would have been reimbursed had the 24-hour rule been applied. Any extra day must be a weekend day.

(4)   The claimed amount for reimbursement including time that exceeded the 24-hour rule cannot be more than the amount of eligible reimbursement, if the 24-hour rule had been applied, including the airfare rate available at the time.

[Source: Added as 340:2-1-106 at 10 Ok Reg 983, eff 2-4-93 (emergency); Added at 10 Ok Reg 2779, eff 6-25-93; Amended at 15 Ok Reg 746, eff 1-1-98 (emergency); Amended at 15 Ok Reg 1595, eff 5-11-98; Amended at 19 Ok Reg 187, eff 10-30-01 (emergency); Amended at 19 Ok Reg 2199, eff 6-27-02; Amended at 23 Ok Reg 1808, eff 7-1-06]