SECTION 380:41-3-2. Onsite visits

(a)   Opening Conference. In the opening conference, the consultant will review the employer's request for participation in the WCPR program. The consultant will review the program requirements with the employer to ensure that the employer understands the commitment necessary to pursue WCPR.

(b)   Full service visit. A full service visit will include a survey of each facility covered by the workers' compensation policy covering all operations, including a complete safety and health program review. The consultant will discuss with the employer the elements of an effective program.

(c)   Closing requirements. In the closing conference, the consultant will:

(1)   Describe the hazards identified during the survey;

(2)   Discuss possible methods of correction;

(3)   Describe the adequacies and deficiencies of the employer's workplace safety and health program;

(4)   Discuss with the employer the extent to which additional onsite visits may be needed during the participation period prior to the comprehensive review to provide additional assistance;

(5)   Develop a schedule for one or more such visits, as needed;

(6)   The employer will also be reminded that, at the end of the participation year (or longer) period, the employer is responsible for requesting a second full service visit for final, onsite evaluation of WCPR approval.

(d)   The consultant will work with the employer to develop an action plan that addresses the employer's progress in meeting the requirements for WCPR.

(e)   Written report. After the consultant conducts the comprehensive survey, the employer will be advised that a written report explaining the findings of the visit and confirming and agreed on correction periods will be provided at a later date. The written report will reflect the consultant's findings and recommendations for hazard correction and safety and health program improvements and the action plan to which the employer agreed to meet WCPR requirements.

(f)   During the participation year, the employer shall notify the Oklahoma Department of Labor of any changes regarding their workers' compensation insurance coverage (i.e. change in carriers or change to self-insured status). In the event the company changes insurance carriers, upon receipt of notification, the Oklahoma Department of Labor will notify the new carrier of the company's WCPR participation.

[Source: Added at 16 Ok Reg 3029, eff 7-12-99; Amended at 18 Ok Reg 3517, eff 9-14-01]