SECTION 535:15-3-12. Transfer of prescription refill information

  For the purpose of refill dispensing, the transfer of original prescription drug order information is permissible between pharmacies, subject to the following requirements:

(1)   the transfer of original prescription drug order information for dangerous drugs is permissible between pharmacies:

(A)   for up to the number of originally authorized refills remaining on Rx Only drugs that are not controlled; or

(B)   on a one-time basis only, for original prescriptionsand refills for a controlled dangerous substance (CDS) listed in Schedules III, IV or V for the purpose of refill dispensing. However, pharmacies electronically sharing a real-time, online database may transfer up to the maximum refills permitted by law and the prescriber's authorization.

(2)   the transfer must be:

(A)   communicated orally directly between two licensed pharmacists and/or licensed interns; or,

(B)   the prescription transfer information shall be faxed from one pharmacy to another. Upon receipt of the faxed information, a licensed pharmacist or licensed intern at the receiving pharmacy shall communicate receipt of the prescription transfer information orally directly with a licensed pharmacist or licensed intern at the originating pharmacy; and shall document the communication. The original prescription transfer faxed information shall be printed and stored for:

(i)   a non-controlled drug substance prescription in the same manner as a non-controlled drug substance prescription or shall be electronically stored;

(ii)   a controlled drug substance prescription in the same manner as a controlled drug substance prescription;

(3)   both the original and the transferred prescription drug order must be maintained for a period of five years from the date of last refill;

(4)   the pharmacist transferring the prescription drug order information shall:

(A)   write the word "void" on the face of the invalidated prescription drug order; and

(B)   record on the reverse of the invalidated prescription drug order the following information:

(i)   the name and address of the pharmacy to which such prescription drug order is transferred;

(ii)   the last name and registration number of the pharmacist receiving the prescription drug order information;

(iii)   the last name and registration number of the pharmacist transferring the prescription drug order information;

(iv)   the date of the transfer; and

(C)   as required in federal DEA rules, exchange and document the sending and receiving pharmacy DEA number on a controlled dangerous substance prescription transfer.

(5)   the pharmacist receiving the transferred prescription drug order information shall:

(A)   write the word "transfer" on the face of the transferred prescription drug order, see 535:15-3-12 (8); and

(B)   record on the transferred prescription drug order the following information:

(i)   the date of the original prescription (refills are allowed only as prescribed for a one-year maximum from original prescription date on non-scheduled, as stated in 535:15-3-11 (b) et seq. and up to five refills for no more than six months on Schedule III-V, as stated in 475:30-1-11 (a));

(ii)   the original prescription number and the number of refills authorized on the original prescription drug order;

(iii)   the number of valid refills remaining and the date of last refill;

(iv)   the name and address of the pharmacy from which such prescription information is transferred;

(v)   the last name and registration number of the pharmacist transferring the prescription drug order information; and,

(C)   as required in federal DEA rules, exchange and document the sending and receiving pharmacy DEA number on a controlled dangerous substance prescription transfer.

(6)   transferring pharmacies with computer systems shall invalidate the prescription drug order in their system for purposes of filling or refilling, but shall maintain the information for refill history purposes;

(7)   if the computer system has the capacity to store all of the information required in (4) and (5) of this paragraph, the pharmacist is not required to record this information on the original or transferred prescription drug order;

(8)   the computer system used by the pharmacy receiving the transfer must be able to show that a CDS or scheduled prescription is a transferred prescription. (This is to prevent the possible second transfer of a Scheduled prescription in violation of federal law and 535:15-3-12 (1).)

[Source: Added at 12 Ok Reg 2593, eff 6-26-95; Amended at 14 Ok Reg 3024, eff 7-1-97; Amended at 17 Ok Reg 2626, eff 7-1-00; Amended at 19 Ok Reg 1796, eff 7-1-02; Amended at 20 Ok Reg 2476, eff 7-11-03; Amended at 24 Ok Reg 2257, eff 7-1-07; Amended at 30 Ok Reg 2010, eff 7-25-13; Amended at 32 Ok Reg 1229, eff 8-27-15]