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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 725. Oklahoma Tourism and Recreation Department |
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Chapter 30. Division of State Parks |
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Subchapter 12. Reservations and Use of Cabins, Group Camps, Shelters, Reserved/Assigned Camping Facilities, Amphitheaters, Community Buildings and Meeting Rooms |
SECTION 725:30-12-3. Group camps
Latest version.
- (a) Group camp season. Group camps open April 1 and close October 31 of each year. Exceptions may be approved by the park manager.(b) Application.(1) Reservation applications are accepted on a year-to-day basis.(2) Applications for a reservation may be obtained by contacting thepark unit in which the reservation is desired Applications shall be completed in full and define an alternate date.(3) Applications shall be mailed directly to the park unit for which the reservation is requested.(c) Reservations and reservation priorities.(1) Reservations for groups requesting the use of the group camp for 5 consecutive days or more shall be accepted and confirmed on a first-come, first-served basis, except as provided for in OAC 725:30-12-5(c)(4).(2) Reservations for groups requesting the use of the group camp for less than 5 consecutive days shall be confirmed after January 1st each year.(3) In instances when 2 or more groups have requested the same group camp on the same date, first consideration will be given to the earliest postmark date on the envelope in which the application was submitted. In cases of 2 identical postmark dates, first consideration shall be given to the group having the same reservation dates in the previous year. The next consideration will be the requested alternate date.(4) The number of reservations is not limited during any single season, and the park manager shall give consideration to serving the greatest numbers of groups and the maximum number of persons. In addition, the park manager may determine the length of the reservation so that successive reservations will result in the greatest occupancy of the group camp. Such determinations shall be based upon the reservation type, size and activities.(5) If an application is accepted a request for reservation deposit shall be mailed or presented to the group representative. The deposit shall be equal to the first night's rate and shall be mailed or presented to the park unit within 14 days (excluding Sundays) from the day the request for deposit was mailed from the park unit or the reservation may be cancelled. Failure to submit an accurate deposit amount may result in cancellation of the reservation. Upon receipt of the deposit the reservation will be confirmed. Once confirmed a reservation will not be cancelled or changed to accommodate any other group.(6) Cancellation of reservations shall be made by the group representative 60 days in advance of the occupancy date which is listed on the confirmed reservation form or the deposit shall be subject to forfeiture.(7) In cases where the group camp is not reserved it may be rented to the first group making application and providing a deposit on a first-come, first served basis.(d) Restrictions and general information.(1) No group will be permitted to reserve a group camp for 2 successive holiday or special event periods.(2) A damage and cleaning deposit may be requested by the park manager.(3) Group directors shall receive the area between 2:00 p.m. and 4:00 p.m. on the first day of the reservation or in its present condition at any other time.(4) All fees are due and payable upon departure except as defined by the park manager.(5) The group camp will be furnished with silverware, china, drinking glasses, pots and pans, chairs, beds, tables, paper products, mattresses and mattress covers. All other equipment, bedding and supplies necessary for the operation, cleanliness and safety of the group camp shall be provided by the group.(6) A group camp director shall be provided and shall be no less than 25 years of age and one (1) counselor shall be provided for every eight (8) children who shall be no less than 18 years of age.(7) Any damages to property or injuries shall be reported to the park manager.(8) Arrangements for medical care shall be arranged in the nearest community prior to group camp occupancy.(9) Groups using pools or water related recreational facilities shall provide a waterfront director who holds a valid lifesaving certificate as defined by the American Red Cross and is no less than 18 years of age. The Oklahoma Tourism and Recreation Department, Division of State Parks may provide lifeguard services pursuant to the fee defined in 725:30-6-1. Such fee shall not exceed the posted maximum limit which has been set forth by the Oklahoma Tourism and Recreation Department Commission. Swimming pools may be reserved at the discretion of the park manager.(10) Recreational vehicles may be parked in the vicinity of the group camp at the discretion and designation of the park manager based upon the established fee for the campsite type.(11) Group camps shall be left clean and sanitary prior to check out time which is 11:00 a.m. on the scheduled day of departure.(e) Prohibited activities. The following is prohibited:(1) Using the group camp for purposes other than those activities which are approved by the park manager.(2) The sale of merchandise, goods or services to anyone other than a member of the group.(3) Transfer or assignment of the group camp reservation to any other group without authorization of the park manager.(4) Violation of the terms and conditions as defined in this section is prohibited and may result in the suspension or revocation of the use of the group camp.