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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 725. Oklahoma Tourism and Recreation Department |
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Chapter 30. Division of State Parks |
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Subchapter 22. Concession Leases and Commercial Use |
SECTION 725:30-22-2. Bidding process
Latest version.
- (1) A bid package shall be prepared by the Department which shall include the following:(A) Instructions to bidders which define the important times and dates of the bidding process.(B) A statement of the process by which bids shall be awarded, including the method of evaluation.(C) Explanation of the reasons for bid rejection.(D) An invitation to bid (ITB) form which includes space for the prospective bidder to propose what rents will be paid; what services will be provided; and a place for the bidder's signature, date and notary public all of which shall be mandatory requirements.(E) A required financial statement, listing experience and background.(F) An operation and management proposal.(G) General terms applicable to the ITB.(2) Concession leases shall be advertised in a minimum of two (2) major newspapers or other publications for a minimum of one ad in each of two consecutive weeks in the region where the property or facility is located.(3) Interested parties may request a bid package from parties defined in the list provided in the concession lease advertisement. Requests for bid packages shall be made between the hours of 8:00 a.m. and 4:00 p.m. on regular workdays excluding weekends and holidays. Requests for bid packages shall be mailed by the Department within three (3) days of receipt of the request.(4) Fully executed bid packages shall be received, either by mail or in person at the location stated in the ITB no later than the date and time of the pubic bid opening.(5) Bid packages shall be opened and reviewed at the time of the bid opening. The name of the bidder and amount of proposed rent shall be publicly announced and documented by at least two Department employees, at the time of the bid opening.(6) No award shall be made at the bid opening. The Department reserves the right to reject all or part of all bids within thirty (30) calendar days from the bid opening. Such notice of rejection, stating the reasons for rejection, shall be provided in writing within ten (10) calendar days of the rejection.(7) The following includes reasons for rejection, but the Department is not limited solely to these reasons:(A) The bid was not submitted in accordance with the deadline set forth in the ITB.(B) The information requested in the ITB concerning proposed rents, bidders' signature and notary were not completed or fully executed.(C) The bid did not meet the requirements set forth in (1) (D) (E) and (F) of this section.(D) The bid included inaccurate, false or inauthentic information or inaccurate, false or inauthentic documentation.(E) The Department has withdrawn the ITB.(F) Unfavorable results of criminal background check. Agricultural leases may be exempt from the requirements set forth in (1) (E) and (F) of this subsection.