SECTION 75:15-5-2. Client records

(a)   A certified program shall have and maintain a master client index system containing the client's name, and the program's discreet numerical or letter identifier. No identifying information such as initials, age, year of birth, or gender shall be part of the client ID. That same discreet identifier shall be the client ID that is entered into the OAG database without further encryption.

(b)   A certified program shall have written policies and procedures for correcting errors on record material by lining through, initialing the error, and inserting the correct material either above the error or at the end of the entry. Further, the policies and procedures shall forbid the use of "white-out" or any action which obliterates the error.

(c)   Compliance with 75:15-5-2 shall be determined by on-site observation, client records and any other supporting program documentation.

[Source: Transferred from 450:19-5-2 by SB 236 (2005), eff 7-1-05 (Editor’s Notice published at 22 Ok Reg 2667); Amended at 23 Ok Reg 339, eff 11-8-05 (emergency); Amended at 23 Ok Reg 2200, eff 7-1-06; Amended at 24 Ok Reg 2508, eff 7-15-07; Amended at 25 Ok Reg 1838, eff 7-1-08; Amended at 28 Ok Reg 1906, eff 7-11-11; Amended at 33 Ok Reg 1195, eff 9-11-16]