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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 260. Office of Management and Enterprise Services |
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Chapter 105. State Surplus Property |
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Subchapter 7. Acquisition of Surplus Property |
SECTION 260:105-7-5. Payment provisions
Latest version.
- (a) General requirements for purchases. Payment made by the public shall be at the time of purchase and prior to removal of the property purchased. Payment for purchases by state subdivisions shall be within 45 days following the purchase and removal of the property. The following provisions apply to all sale transactions prior to the release of property by an agent:(1) State agency, political subdivision, school district. A state agency, political subdivision or school district shall:(A) Provide a purchase order for the mutually agreed purchase price at the time of purchase; and,(B) Submit a billing invoice which contains the name and address of the purchasing agency or authorized entity and the name of the representative making the purchase on behalf of the agency or authorized entity with the payment; or,(C) Make payment with a state approved purchase card.(2) Private business. A private business shall provide a business tax identification number and a tax-exempt certificate, if applicable, at the time of payment. Otherwise, local sales tax shall be charged.(3) General public. Sales tax shall be collected for all purchases made by the general public unless a tax-exempt certificate is presented at the time of payment.(4) Non-governmental entities. Non-governmental entities that are not-for-profit organizations shall provide a copy of the letter issued by the Internal Revenue Service granting its tax exempt status at the time of its first purchase.(b) Form of payment from non-governmental entities and general public. Payment may be in the form of certified funds, business check, money order, cashier's check or credit card approved for use by the Office.(1) The presenter of a check must present a valid driver license or other picture form of identification at the time of payment.(2) A check must be guaranteed by a letter of credit issued by the financial institution and may not be accepted for amounts exceeding $2,500.00.(3) Unguaranteed checks and 2-party checks shall not be accepted.(c) Payment refunds. All payments received for the purchase of surplus property are nonrefundable.(d) Cash. Cash for exact purchase amounts may be accepted at a public auction.