SECTION 260:25-11-55. Trial period and probationary period for promoted employees

(a)   Trial period after intra-agency promotions.

(1)   When a classified employee is promoted intra-agency, the employee shall serve a 6 month trial period in the job to which the employee has been promoted unless the Appointing Authority waives the trial period according to the provisions of this Section. The Appointing Authority may waive the trial period at any time by giving the employee written notice of the cancellation. Waiver of the trial period makes the promotion final.

(2)   If an employee does not prove to be satisfactory in the new job during the trial period, the employee shall be reinstated to the former position or another in the same job family level, at the salary the employee would have received if the promotion had not taken place. However, the reasons for denying the employee permanent status in the promotional position shall be submitted in writing to the individual before the end of the trial period and a copy filed with the Human Capital Management Division. The employee shall not have the right to appeal [74:840-4.12].

(3)   The promotion shall automatically become permanent at the end of the final working day of the trial period.

(4)   The Appointing Authority may establish a written policy describing any agency standard for waiving the trial period and the reasons for the standard.

(b)   Trial period after interagency promotion.

(1)   An employee who is promoted interagency may, at the discretion of the receiving Appointing Authority, be required to serve a six (6) month trial period in the new job only if the receiving agency has the job family from which the employee was promoted in its classification plan.

(2)   The trial period may be canceled at any time, making the promotion final. Before the effective date of the promotion, the employee shall be informed in writing by the Appointing Authority whether the employee will be required to serve a trial period before such promotion becomes final. The promotion shall be permanent if the Appointing Authority fails to notify the employee in writing before the effective date of the promotion that a trial period is required under this paragraph. If an employee does not prove to be satisfactory in the new job during the trial period, the employee shall be reinstated to a position in the former job family in the same pay band for which the employee is qualified with the receiving agency, at the salary the employee would have received if the promotion had not taken place. However, the reasons for denying the employee permanent status in the promotional position shall be submitted in writing to the individual before the end of the trial period and a copy filed with the Human Capital Management Division. The promotion shall automatically become permanent at the end of the final working day of the trial period.

(c)   If an employee on a trial period is absent from work in excess of thirty (30) non-continuous working days the trial period may be adjusted by the number of working days the employee was absent. The employee shall be notified at the earliest date that the trial period is to be adjusted. Upon the employee's return to work notification of such adjustment shall be provided to the employee and the Human Capital Management Division and shall include the adjusted date of the final working day of the trial period.

[Source: Added at 31 Ok Reg 1346, eff 9-12-14; Amended at 32 Ok Reg 1751, eff 9-11-15; Amended at 33 Ok Reg 761, eff 8-25-16; Amended at 34 Ok Reg 1240, eff 9-11-17; Amended at 36 Ok Reg 1610, eff 9-13-19]