SECTION 260:25-29-12. Location for information and for filing

(a)   The address and telephone number for communications with HCM is: Human Capital Management Division, Jim Thorpe Building, Room G80, 2101 North Lincoln Boulevard, Oklahoma City, OK 73105-4904, Telephone [phone].

(b)   The normal business hours of HCM are 8:00 a.m. to 5:00 p.m., Monday through Friday.

(c)   Anyone may file a document with HCM by mail or hand-delivery during normal business hours. The "filing date" is the date HCM receives a document by mail or hand-delivery, not the date it is mailed or postmarked.

(d)   HCM does not accept facsimiles or "FAXs" instead of original official documents except for the following documents:

(1)   Agency Payroll Initialization (HCM-38);

(2)   Agency Transfer (HCM-30);

(3)   Carl Albert Public Internship Program application materials, and completedand signed agreement forms;

(4)   Certified Public Manager nomination;

(5)   Classification Grievance Audit Request (HCM-70);

(6)   Dependent birthday change (EBC-20);

(7)   Delegated authority application;

(8)   Documents and related correspondence on legislation, rules, and Employment Relations Services (except for Employee Assistance Program participant documents and alleged discrimination complaint documents);

(9)   HRDS Course Nomination;

(10)   Interagency employee transfer correspondence;

(11)   Mandatory Supervisory Training Report;

(12)   Model Project application;

(13)   Notice to Announce (HCM-29);

(14)   PEP Nomination (HCM-102);

(15)   Personnel Transaction Freeze Exception Request;

(16)   Position Description Questionnaires

(17)   Quality Oklahoma Project Report;

(18)   Reallocation Forms;

(19)   Request for personnel action;

(20)   State Mentor Program nomination forms, application materials, and Appointing Authority endorsement forms;

(21)   State Personnel Interchange Program completed and signed agreement and contract forms;

(22)   Test Use and Security Agreement; and

(23)   Voluntary Payroll Deduction Application (VPD-1) and related

correspondence.

(e)   HCM does not accept electronic mail or "e-mails" instead of original official documents except for the following documents:

(1)   Carl Albert Public Internship Program transcripts, enrollment verifications, and resumes;

(2)   Certified Public Manager nomination;

(3)   HRDS Course Nomination;

(4)   Mandatory Supervisory Training Report; and

(5)   Quality Oklahoma Project Report.

(f)   Unless a document clearly states otherwise, the signature of a person on a document filed with HCM shall mean the person has read it and has personal knowledge of the information it contains, that every statement is true, that no statements are misleading; and that filing the document is not a delay tactic. If any document is not signed or is signed with intent to defeat the purposes of the rules in this Title, the Administrator may ignore it and continue as though it had not been filed.

[Source: Added at 31 Ok Reg 1346, eff 9-12-14]