SECTION 260:65-1-16. Change orders

(a)   When it has been determined that a change is needed in the work and prior to the issuance of any change order, the design consultant shall issue a Proposal Request to the contractor. The Proposal Request shall be completed by the contractor and shall fully describe the scope of work explaining completely what each item entails and the cost, credit, and time extension involved. The contractor shall provide a detailed breakdown of cost, showing quantities and sizes of materials, unit cost, labor, equipment, profit and overhead, and other expense items. The design consultant shall transmit the completed Proposal Request through the using agency to the Construction and Properties Department of the Office of Management and Enterprise Services. The change in work scope described in the Proposal Request is not authorized until it has been incorporated into a Change Order and issued by the Construction and Properties Department of the Office of Management and Enterprise Services. [61 O.S., Section 121]

(b)   When the proposal Request(s) are approved by all parties, the contractor shall prepare a Change Order using the form prescribed by the Department. All information required on the form shall be included. The completed Change order form shall be routed to the Consultant and using Agency for signature, and then to the Department for approval and signature.

(c)   When the change is less than $10,000, and the work involved can be costed by using a negotiated unit or lump sum price, the Proposal Request as discussed in subsection (a) of this Section is not required.

(d)   Projects under the statutory amount and not advertised according to 260:65-1-3(1), that are awarded on a unit price or basis cannot exceed the statutory amount with cumulative change orders without advertising for bids on that part of the contract.

[Source: Added at 31 Ok Reg 1423, eff 9-12-14]