SECTION 260:65-23-2. Fees for services

(a)   General Provisions. Upon requesting specific services, a state agency shall submit a requisition or request form prescribed by the Administrator which states the service requested and verifies the corresponding fee from the schedule provided by the Department. When required by the fee schedule, the Agency shall attach a purchase order for the specified fee amount, listing the Department as the vendor. The Department will invoice the Agency for the specified fee upon completion of the service. The fee is for a service provided by the Department and is fulfilled by the specified action by the Department. The fee is not contingent on the performance of an outside vendor retained as a result of the service rendered by the Department.

(b)   Fee schedule for non-mandatory services. The following fees shall be collected for non-mandatory services provided by the Department:

(1)   DCS Roof Asset Management Program - Five (5%) of roofing contract price.

(2)   DCS On-Call Consultants Program - Ten (10%) of Consultant's Fee

(3)   DCS Testing Program - Ten (10%) of Testing Consultant's Fee

(4)   DCS Land Surveying Program -Ten (10%) of Land Surveyor's Consultant Fee

(5)   Other Specialized Consulting or Contracting services - Up to 10% of Consultant's fee and/or contract price

(6)   Architectural or Engineering consultation services - Hourly rates of Department personnel and administrative expenses of the Department

(c)   Fees for bid document services. The Department shall collect a fee for the actual cost of notification of solicitations and printing of bid documents plus 15% for Department administrative expenses from persons requesting plans and notification of solicitations issued by the Department.

(d)   Contracting and contract management fees. The Department will charge reasonable fees for providing, contracting and managing consulting or construction contracts. [61 O.S., § 208.1]

(1)   Fees will be based on project size, complexity and management effort required by the Department.

(2)   The Department will determine the appropriate level of contract management services for each project.

(3)   A fair and reasonable fee schedule will be established by the Department for routine standard services and for expanded contract management services. The fee schedule will be published on the Department website and, in no case, will such fees exceed:

(A)   a lump-sum fee of $250.00 for small construction contracts not exceeding the statutory amount defined by 61 O.S., § 103 (B);

(B)   5% of the construction contract amount for large construction contracts defined by 61 O.S., § 103 (A);

(C)   $500.00 for contracting for architectural, engineering and land surveying services.

[Source: Added at 31 Ok Reg 1423, eff 9-12-14]