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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 260. Office of Management and Enterprise Services |
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Chapter 65. Construction and Properties |
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Subchapter 3. Selection of Architects, Engineers, and Other Design Consultants |
SECTION 260:65-3-5. Consultant contracts
Latest version.
- (a) Contracts are written by the Department in standard formats as required by 61 O.S. The Department may be contacted for development of special requirements to be included in contracts. Non-standard contracts for specialized projects may be proposed by the state agency and approved by the Administrator for use on a specific project.(b) Phases of services may involve all or any of the following depending on the size and type of project:(1) Program planning. Program planning may include the following:(A) Space plan.(B) Written and/or graphic program document as specified.(C) Circulation allowances.(D) Cost estimate.(E) Specific additional features as required in the agencies request for proposal.(2) Schematic Design. Schematic design may include the following:(A) The line drawing and graphic representation of the floor plan, perspective drawings and site orientation of the project.(B) Energy and feasibility presentation of utility access, recommended materials, parking, traffic flow, site access, and space and volume estimates of cost.(C) Cost estimate.(3) Design Development. A set of drawings may be required to be produced which specifies the project's specified parameters, resulting in:(A) The site plan for parking, street and pedestrian access.(B) Overall dimensions.(C) Rooms and traffic circulation within the buildings.(D) Types of materials.(E) Building elevations.(F) Building sections.(G) Recommended structural systems.(H) Recommended mechanical systems and equipment based upon life cycle studies.(I) Cost estimate.(4) Construction Documents. Construction documents may include those items necessary for a construction contractor to properly bid and construct the project. They include:(A) Working drawings.(B) Specifications.(C) Project manuals.(D) Any other item specifically required by the contract.(E) Cost estimate.(5) Construction phase services. The consultant may be required to perform specific construction phase services which include:(A) Review and approval of shop drawings.(B) Review and approval of pay requests.(C) All standard contracts include a reference to construction monitoring which are periodic visits at intervals appropriate to the stage of the contractor's operations, by the consultant and sub-consultants to the construction site to determine that the contractor is following the intent of the construction contract documents. When more frequent monitoring is needed, the Department shall include this in the criteria package and negotiate this increased cost service.(D) The primary responsibility for the administration of the construction contract lies with the consultant.