SECTION 340:2-1-27. Entering on duty

(a)   Required documents. On the employee's enter on duty day (EOD), the supervisor forwards, to Human Resource Management (HRM):

(1)   a signed copy of the employee's Social Security Administration card. The employee's name on all personnel and payroll records must be identical to the name that appears on the employee's Social Security Administration card. When the employee is unable to provide his or her required, original Social Security Administration card, he or she must present a receipt of application for the replacement card within three business days of EOD;

(2)   a signed Secretary of State (SOS) Form 100, Loyalty Oath. A new Form 100 is submitted with each appointment following a consecutive, 30-calendar day break in service;

(3)   a signed Form W-4, Employees Withholding Allowance Certificate, or Form W-5, Earned Income Advance Payment Certificate;

(4)   a signed employment application;

(5)   a signed Department of Homeland Security, United States Citizenship and Immigration Services, Form I-9, Employment Eligibility Verification, with the E-Verify employment authorization. Form I-9 is completed by the employee and employing unit on the first day of employment, per the Immigration Reform and Control Act of 1986. When the employee is unable to provide the acceptable original document(s) as listed on Form I-9, the employee must present a receipt for the application for the document(s) within three business days of EOD or the employee is immediately separated from duty. However, an employee working only three days or less,must produce the required original documents for the completion of Form I-9, no later than close of business, on his or her EOD. An employee who presented a receipt for the application of a document must present the required original document within 90-calendar days of EOD or he or she is immediately separated from duty;

(6)   signed insurance benefits enrollment forms. This does not apply to employees in temporary appointments; and

(7)   a signed employee's acceptance of the conditional job offer agreeing to classified, unclassified, or temporary employment, salary, and a probationary period upon entrance to the classified service.

(b)   Missing documents. Any documentation identified in (a)(1) through (7) of this Section is expected to be provided by the employee on the EOD. Missing documentation is submitted as soon as possible, but no later than required by law. An employee who fails to produce required original documentation within the permissible time frames is immediately separated from duty.

[Source: Amended at 10 Ok Reg 3943, eff 6-22-93 (emergency); Amended at 11 Ok Reg 1607, eff 5-12-94; Amended at 11 Ok Reg 3623, eff 7-1-94 (emergency); Amended at 12 Ok Reg 1387, eff 5-26-95; Amended at 13 Ok Reg 421, eff 11-14-95 (emergency); Amended at 13 Ok Reg 2583, eff 6-28-96; Amended at 16 Ok Reg 1008, eff 4-26-99; Amended at 18 Ok Reg 2592, eff 6-26-01; Amended at 19 Ok Reg 2182, eff 6-27-02; Amended at 20 Ok Reg 1981, eff 6-26-03; Amended at 22 Ok Reg 1173, eff 6-1-05; Amended at 25 Ok Reg 1292, eff 6-1-08; Amended at 27 Ok Reg 1826, eff 7-1-10; Amended at 32 Ok Reg 1797, eff 9-15-15; Amended at 35 Ok Reg 1559, eff 9-17-18]