SECTION 75:1-3-20. Contractor reimbursement rates

  Reimbursements to contractors for domestic violence, sexual assault, or adult human sex trafficking services shall be considered and set in the manner described as follows:

(1)   Contractors shall annually, or as otherwise prescribed, submit to the Chief of the Victims Services Unit a uniform cost report in the form and format determined by the Office of the Attorney General, and within time-frames established by the Office of the Attorney General.

(2)   The Chief of the Victims Services Unit shall review and analyze these cost reports, requesting where deemed necessary the submission of supporting clarifying information within fifteen (15) days of said request.

(3)   The Chief of the Victims Services Unit may recommend to the Attorney General fixed uniform rates for services, taking into consideration variables such as average costs, appropriate inflationary factors, capitation methods, performance outcome measures, staff credentials and available funding.

(4)   Prior to approval by the Attorney General of the proposed rates or changes to existing rates, the following shall occur:

(A)   The Victims Services Unit shall provide written notice of an open hearing before the Domestic Violence and Sexual Assault Advisory Council on the proposed fixed rates to each applicable contractor of record.

(B)   The Domestic Violence and Sexual Assault Advisory Council shall conduct, and make a summary of, the scheduled Open Meeting.

(5)   Consideration of the proposed fixed rate by the Attorney General shall not occur until the Director of the Office of Management and Enterprise Services has been provided with, pursuant to 74 O.S. § 85.7:

(A)   Thirty (30) days written notice of the meeting in which the Attorney General will consider the uniform rates of reimbursement;

(B)   A copy of the meeting agenda item(s) concerning the proposed rate(s); and

(C)   All supporting documentation and materials regarding the reimbursement rates being proposed.

(6)   The Attorney General shall, at the meeting referenced in (5)(A) and (B) of this section, separately consider each proposed fixed and uniform rate of reimbursement. These rates, if adopted, shall then take effect on a date determined by the Attorney General when the rates are considered for adoption; and remain in effect until subsequent action by the Attorney General.

(7)   All revisions shall be examined, proposed, considered and adopted pursuant to this section.

[Source: Added at 23 Ok Reg 329, eff 11-8-05 (emergency); Added at 23 Ok Reg 2189, eff 7-1-06; Amended at 33 Ok Reg 1194, eff 9-11-16; Amended at 35 Ok Reg 858, eff 9-14-18]