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Oklahoma Administrative Code (Last Updated: March 11, 2021) |
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TITLE 260. Office of Management and Enterprise Services |
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Chapter 25. Merit System of Personnel Administration Rules |
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Subchapter 5. Position Allocation and Employee Classification System |
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Part 5. AUDIT OF POSITIONS |
SECTION 260:25-5-56. Conduct of position audits
Latest version.
- (a) The conduct of an audit of a position begins when a properly completed Position Description Questionnaire or a Classification Dispute Review Request form is received in the Human Capital Management Division. The Human Capital Management Division reserves the right to refuse to accept incomplete or improperly completed forms.(b) The Human Capital Management Division shall send a written notice of the allocation of the position and its effective date to the Appointing Authority and the employee if the position is occupied. If the Human Capital Management Division finds that an allocation shall not be made within 30 calendar days after the receipt of a properly completed form according to (a) of this Section, both the Appointing Authority and the employee shall be sent written notice of the expected date of allocation. If the audit is conducted at the request of the Executive Director of the Merit Protection Commission, a notice shall be sent to the Executive Director.(c) After an allocation has been made by the Human Capital Management Division, the Appointing Authority shall assign an appropriate level to the position based on the duties and responsibilities assigned. If the position is occupied, the Appointing Authority shall send a written notice of the level assignment and its effective date to the employee within 20 calendar days of receipt of the Human Capital Management Division allocation.(d) Position audits by an agency, either to determine the proper job family level or to determine an appropriate allocation under a position allocation delegation agreement, shall begin upon receipt of a properly completed Position Description Questionnaire, Classification Dispute Review Request, Supplemental Position Description Questionnaire, or other information prescribed by the agency. These audits shall be completed within 30 calendar days after the receipt of required information, or the requesting official and the incumbent employee shall be provided written notice of the expected date of completion.