SECTION 260:40-31-2. Refund for over deductions

(a)   It is the participant's duty to notify the agency coordinator of a change in eligibility for himself, his spouse or his dependents. Any refund of payment for any over deduction shall be made only when the Plan Administrator is notified in writing no later than sixty (60) days from the actual date of the over deduction. No refund will be made for over deductions which occurred more than sixty (60) days prior to the date written notification is received by the Plan Administrator.

(b)   Refunds for excess deductions due to administrative error of the agency shall be limited to either the beginning of the Plan Year in which the error was discovered or the beginning of the calendar year in which the error was discovered, whichever is later.

(c)   A refund of premium form shall be completed by the employee and submitted to the Plan Administrator for approval. If approved, the applicable payroll office will issue a payroll voucher to the employee for the amount of refund due. When the Plan Administrator does not approve a refund, the Plan Administrator shall notify the employee.

(d)   Any benefits paid under this plan for an ineligible employee, spouse or dependent may be offset against any refund due for over deduction.

[Source: Added at 31 Ok Reg 1358, eff 9-12-14]