SECTION 260:65-1-4. Bid documents

(a)   Solicitation notice. [61 O.S., Section 105] The solicitation notice shall contain:

(1)   Sufficient information concerning the proposed public construction contract to allow a contractor to determine if he may be interested in bidding the project.

(2)   The location where a complete set of bidding documents may be obtained.

(3)   The date and time for the MANDATORY site visit, if required. As most specifications shall indicate, contractors shall be responsible for visiting the site of a project prior to bidding. Failure to do so shall not excuse a contractor from any requirement of the specifications. Occasionally, a MANDATORY site visit shall be held which shall require the attendance of a contractor at a specific time and place prior to bidding.

(4)   The location and time for the pre-bid conference if one is to be held. Some projects may have a MANDATORY pre-bid conference which means that bidders MUST attend to have their bid accepted.

(5)   The date, time and place of the opening of bids.

(6)   The name and address to whom the sealed bids must be submitted.

(7)   If applicable, any pre qualification requirements.

(8)   Other information deemed of benefit to the public or prospective bidders.

(b)   Bidding documents. At least twenty days prior to the bid opening, a complete set of bidding documents shall be available for purchase, by check or money order, to prospective bidders at the location shown in the bid notice. The Department will require a reasonable deposit for each such set which shall be nonrefundable and so stated in the notice for bids.

(c)   Bid forms. Bidders must use the information found in the specifications and drawings to prepare their bids. Verbal information from any source cannot be used. All supplemental information, when required, shall be in the form of a written addendum provided by the Department to all bidders of record.

[Source: Added at 31 Ok Reg 1423, eff 9-12-14]