SECTION 260:65-21-4. Selection procedure

(a)   Define project. A state agency shall develop a description of the project which shall include:

(1)   A narrative description of the work being planned.

(2)   The estimated cost and time schedule of the project.

(3)   The source of the funding i.e., appropriated state money, federal funding or other source of funding.

(b)   Request list of construction management or design build firms. A state agency shall submit a written request to the Department for a list of construction management or design-build firms currently registered with the Department. The request must include the description of the project developed pursuant to (a) of this Section. The Department shall deliver to the state agency a printed list and/or one set of mailing labels in response to the request.

(c)   Announce project. The state agency shall send a Request for Qualifications (RFQ) to each consultant management or design-build firm on the list which must include the description developed in (a) of this Section and the deadline when letters must be received for consideration.

In special circumstances, the Director or Administrator may choose to precede the RFQ with a request for Letters of Interest (LOI) from the registered construction management or design-build firms, whichever is applicable.

(d)   RFQ Contents. An RFQ must contain, at a minimum, the following elements:

(1)   Identity of the state agency that will select the construction management or design-build firm.

(2)   Procedures for submitting statements of qualification and procedures for making awards, including a reference to the requirements of this Chapter and the regulations of the Department.

(3)   Evaluation factors to be considered by the selection committee.

(4)   A statement of work including a summary description of the project.

(5)   A schedule for planned commencement and completion of the contract.

(6)   Budget limits for construction of the project for which services are being sought.

(7)   Requirements for Construction Management/at-risk or Design-Build firms to have bonds and insurance.

(e)   Request and review files. The state agency shall send a list of construction management or design-build firms that submitted Letters of Interest (LOI) for the announced project(s) to the Department. Upon receipt of the list, the Department will assemble and deliver a copy of any information on file for each firm on the list to the state agency.

(f)   Selection of the "short list". The screening committee shall select no less than three and no more than five of the best qualified construction management or design-build firms based upon the data supplied by the Department and other information which may be submitted by the construction management or design-build firms.

[Source: Added at 31 Ok Reg 1423, eff 9-12-14]